Sales Administrator
at Al Tayer Group
Dubai, دبي, United Arab Emirates -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 02 Sep, 2024 | Not Specified | 02 Jun, 2024 | 2 year(s) or above | Commerce | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
EDUCATION/CERTIFICATION AND CONTINUED EDUCATION
- Graduate, preferably in commerce
Years of Experience
- 3 – 5 years experience in similar role (administration) having 1 1–2 years work experience in automotive industry
Responsibilities:
JOB PURPOSE:
- To support relevant department by providing professional administration-related services, enabling the team to function effectively and efficiently
FUNCTIONAL ROLES AND RESPONSIBILITIES
- Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new or used vehicles
- Reconciliation of VCC/Hayaza certificates, stock movement, and stock on hand in order to ensure accurate records in line with the information available on the system
- Coordinate with sales to receive insurance policy , with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer
- Track the daily vehicle delivery and follow up to ensure timely invoicing of the same and timely processing of customer refunds
- In case of trade-in of vehicles, ensure appropriate documentation is received and payments received and released as applicable to customers and banks.
- Provide necessary support services to departments and provide general administrative duties to support the smooth functioning of business.
- Maintain the necessary documentation system for efficient and orderly storage and retrieval of documents and information. Maintain and update all necessary records, files and databases.
- Procurement of consumables for the showroom by following all related processes. Planning, organizing, and distributing uniforms and stationery to the floors.
- Monitor leave of staff, including posting of leave, arranging annual leave ticket, keeping track of unauthorized absenteeism and coordinating with payroll, HR, and GR for leave notification, passport requests, etc.
- Facilitate timely requisition and distribution of employees’ documents, such as passports, labor cards and other documents
- Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work
- Raise LPO’s and ensure timely follow-up of the payments.
- Ensure applicable system updates in a timely and accurate manner
- Timely submission of bank deal documents to F&I and credit invoices to customers.
PEOPLE MANAGEMENT ROLES AND RESPONSIBILITIES
- Train and support subordinates to work to their best potential and work effectively as a team to achieve department objectives
REQUIREMENT SUMMARY
Min:2.0Max:5.0 year(s)
Logistics/Procurement
Purchase / Logistics / Supply Chain
Logistics, Sales
Trade Certificate
Reconciliation of vcc/hayaza certificates stock movement and stock on hand in order to ensure accurate records in line with the information available on the system
Proficient
1
Dubai, United Arab Emirates