Sales Administrator / Inventory Liaison

at  Time Personnel

JOB OVERVIEW

• Date Posted: Posted 11 hours ago
• Location: Cape Town, Western Cape
• Job Title: Sales Administrator / Inventory Liaison
• Education Level: High School / Matric
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

REQUIREMENTS:

• Matric, qualification highly advantageous
• Minimum 3-5 years working experience in similar role
• Own transport ESSENTIAL
• MS Office proficient – Intermediate Excel, able to do Formulas & Vlookup
• Experience working on an accounting system – SAGE, Pastel Partner advantageous
• Must have ability to communicate confidently and professionally on all levels
• Accuracy/High Attention to detail essential
• Logical & critical thinker with integrity
• Ability to multi-task with essential administration requirement’s, working independently or in groups
• Proactive individual who wants to grow their skills
• Good time management & deadline driven

Sales Administration Duties:

• Perform the processing of sales orders (local and cross-border), ensuring accuracy and timeliness.
• Perform receipting of Inventory order invoices into system.
• Managing Switchboard when necessary, supporting and responding to customer inquiries via phone or email.
• Manage the sales invoicing processes, ensuring timely and accurate invoicing of customers for products or services rendered.
• Coordinate with various departments such as, sales, finance, and warehouse operations to ensure smooth execution of sales activities
• Maintain accurate records of sales transactions and other relevant documentation
• Perform general administrative duties to support the efficient functioning of the Finance and Sales department
• Support with Annual External Audit queries.
• Manage Travel Arrangements

Logistic and Procurement Coordination Duties:

• Stock Forecasting: Conduct monthly forecast meetings with sales team.
• Prepare stock forecast files and coordinate with demand planner for the region
• Stock Order: Plan stock requirements and initiate procurement orders
• Logistics / Forwarding: Support the warehouse team where applicable with the Freight Forward arrangement & admin (Importing and Exporting managed by third party)