Sales and Key Accounts Coordinator

at  Boehringer Ingelheim Animal Health Pty Ltd

THE POSITION

An exciting job opportunity is now open as a Sales and Key Accounts Coordinator in our Animal Health business. This position is a permanent, full-time role based in our head office in Sydney and will report directly to the Executive & AH Operations Team Lead.
The successful candidate will provide administrative support to the Sales and Key Account functions across Animal Health and perform Field sales team coordination. You will work collaboratively with members of the administrative team and enabling functions to support the successful functioning of the Animal Health business.

REQUIREMENTS

• Minimum 3 years administrative and coordination experience
• Proficient in MS office
• Experience in Expense / finance systems
• Excellent written and verbal communication skills
• Customer service oriented
• Demonstrated planning and organization skills
• Excellent attention to detail
• Project management experience
• Sales and Marketing coordinator
• Administration or Office Management support

• Provide administration support to the Sales and Key Account teams
• Provide support in sourcing branded materials for ad‐hoc customer promotions, also in campaign execution support and tracking when required
• Attend and provide support at regular Sales management meetings
• Manage documents (electronic and paper) in accordance with retention, legal and compliance protocols, shared documents, including maintaining updates via MS Teams
• Complete forms, draft documents, proofread and edit using version control
• Create and update trackers, such as budget, samples, rebates, functional dashboards etc
• Process customer rebate payments, approve and track sample orders in line with Veeva and commercial policy requirements
• Produce standardised and adhoc reports and circulate as required
• Manage master data for procurement purposes; raise purchase orders and process invoices including tracking of purchases, reconcile documents and account for variations.
• Work collaboratively with Procurement and Finance team members and stay up to date with business policies and procedures.
• Coordinate meeting agendas, catering, manage meeting minutes and follow up actions
• Coordinate travel, course and conference bookings in line with internal policies
• Organisation and coordination of customer conferences, including customer meetings and exhibitions across companion and production animal customers.
• Answer email and phone queries from internal and external customers and/or suppliers
• Collect and distribute incoming mail & arrange couriers and outgoing mail
• Represent the [CA/PA etc] team in cross functional teams, business events, supplier meetings etc