Sales Ledger Administrator

at  Kingsley Healthcare

ABOUT THE COMPANY

Kingsley Healthcare isn’t just a care home group, we are a family where our passionate individuals are changing lives every day. Winners of the 2024 Health Investors Residential Elderly Care Provider of the Year, we are ranked – for the eighth year running! - among the top 20 large UK care home groups (carehome.co.uk) for our exceptional care, and proudly support over 1,500 residents to live in a safe, welcoming and nurturing environment.
We are proud to be ranked No.1 in the UK for our commitment to wellbeing at work (Indeed’s Better Work Awards 2023) and our sector-leading 4.7 Glassdoor rating, we are also a Real Living Wage employer, ensuring that we reward and value dedication.
We welcome passionate individuals who want to make a difference to our growing family which puts our people and our residents first.

SKILLS AND ATTRIBUTES

• Previous experience in a similar role, particularly in healthcare or a related industry, is desirable.
• High accuracy and attention to detail in financial record-keeping and data entry.
• Excellent communication skills for customer interactions and internal collaboration.
• Familiarity with accounting software and Microsoft Excel.

EDUCATION AND QUALIFICATION

• A relevant degree or diploma in finance, accounting, or a related field.

ABOUT THE ROLE

As a Sales Ledger Administrator, you will play a crucial role in maintaining accurate and organised financial records related to our sales transactions. Your responsibilities will revolve around managing the sales ledger, ensuring the timely and accurate processing of invoices, and collaborating with internal teams to support the overall financial operations of the organisation.
Reports to: Sales Ledger Supervisor and Group Financial Controller

KEY DUTIES AND RESPONSIBILITIES

• Invoice Processing: Efficiently process and record sales invoices, ensuring accuracy, completeness, and adherence to company policies.
• Sales Documentation: Maintain organised records of sales transactions, including invoices, credit notes, and receipts, to support financial transparency and auditing processes.
• Customer Communication: Interact with customers regarding invoicing matters, addressing queries, resolving discrepancies, and ensuring a positive and professional customer experience.
• Reconciliation: Regularly reconcile sales ledger accounts, identifying and resolving discrepancies in a timely manner.
• Payment Allocation: Accurately allocate customer payments to outstanding invoices, maintaining up-to-date and reconciled financial records.
• Credit Control: Assist in credit control activities, monitoring overdue accounts, and communicating with customers to ensure timely payments.
• Reporting: Generate and analyse sales ledger reports, providing insights into financial performance and supporting decision-making processes.
• Collaboration: Collaborate with sales, finance, and other departments to ensure seamless communication and cooperation in achieving financial goals.
• Compliance: Ensure compliance with relevant regulations, industry standards, and internal policies related to sales ledger activities.
• Process Improvement: Identify opportunities for process improvement within the sales ledger function, contributing to increased efficiency and accuracy.