School Secretary - ERS

at  The High Prairie School Division

REQUIREMENTS:

Fluent in French
Resume
Professional references
Successful candidates must produce an ORIGINAL, acceptable, recent (less than six months old) Criminal Record Check. Criminal Record Check must include a Vulnerable Sector Check.
This position will remain open until a suitable candidate is found. While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.
If you require assistance with the application, please contact ApplyToEducation at:
1-877-900-5627 or email info@applytoeducation.com

Provide clerical and administrative support to the principal, vice-principal and teaching staff as directed.
Maintain student and staff confidentiality in all circumstances. Maintain the integrity of databases and office files. Maintain records with a high degree of accuracy.
Manage multi-line phone systems, scanners and photocopiers. Perform general office duties such as answering telephone inquiries, filing, and spreadsheets and prepare answers to routine letters. Perform data entry.
Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate.
Welcomes visitors to the school and direct them to the appropriate person according to their needs.
Coordinate appropriate documents for communication with Central Office. Complete forms in accordance with school and district procedures, following education legislation.
Test, operate, promote and troubleshoot new office technologies as they are developed and implemented.
Contact parents in the event of student illness.
Student Registration (new students and returning students update every year).
Administrate and maintain data in the student information system with a high degree of accuracy.
Administrate and maintain student data in Alberta Education System (PASI) with a high degree of accuracy.
Track attendance and absences; use reporting software, make phone calls as appropriate and generate reports for internal and external use. Maintain student records. Mail/email student report cards and other necessary forms. Support scheduling/timetabling.
Other duties as assigned by Administrator(s).
Financial
Support completion of payroll, benefits, petty cash and school funds transactions and recordkeeping.
Prepare and process payroll accounts receivable billings. Prepare and process accounts payable documentation.
Support budget decisions through accurate, timely recordkeeping.
Administer data in the payroll computer system.
Reconcile bank accounts. Reconcile Visa transactions monthly & review weekly.
Accepts and processes school payments from parents and organizations.
Make bank deposits. Weekly Journal Entries.
Monthly remittance to Central Office. Prepare timesheets.