Scientific Program Analyst

at  GAP Solutions Inc

Provide services as a Scientific Program Analyst in support of the overall functions of the National Institute of Mental Health (NIMH) within the National Institutes of Health (NIH). Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH). The primary objective is to provide services and deliverables through performance of support services.

BASIC QUALIFICATIONS:

• Master’s degree in public health, community and public health, social work, or a related discipline. Two (2) years of specialized experience plus a Bachelor’s degree is equivalent to a Master’s degree.
• Three (3) years of specialized experience in clinical trial research.
• Skilled in MS Office.

MINIMUM QUALIFICATIONS:

• Ability to multi-task and pay close attention to detail.
• Excellent analytical, organizational and time management skills.
• Strong communication skills, both oral and written.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. 1
• Work with staff on the concept development, planning, execution and support of all project-related activities. Organize and maintain project documentation and communications; track project progress using project management tools.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Review and proofread programmatic documents describing scientific and administrative procedures and policies related to program operations.
• Request information from and provide responses to principal investigators program staff and others on scientific and operational/programmatic issues.
• Work with staff on gathering information and reviewing documentation, plans, and reports related to human subjects protection, data safety monitoring, Recruitment Monitoring RMR, and data sharing agreements.
• Work with staff on special assignments such as the development of responses to various requests for information, utilizing a range of data and portfolio analysis tools and systems, including Query View Report System QVR, Electronic Research Administration eRA Commons system, iSEARCH, RePORTER, and ClinicalTrials.gov websites
• Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software. 2
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases. Organize and analyze reports in a scientific area as assigned.
• Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and NIMH/NIH database searches.
• Conduct library and computer searches of scientific literature related to treatment and preventive interventions for mental disorders, mental health and related topics; locate and gather published papers on specific topics; prepare summaries.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings. 3
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Retrieve data related to the review and administration of extramural grants from NIH and NIMH grants databases.
• Attend meetings, training and conferences in support of program initiatives. 4
• Develop a template for reporting meeting minutes to Program staff.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
• Identify, draft, edit, revise and assemble necessary background materials for meetings, workshops, and conferences; draft, review and proofread programmatic documents, such as agendas, letters to participants/presenters, participant lists, handouts, emails, thank you letters and reports.
• Support NIMH initiative development processes, workshops and meetings with program staff and NIMH leadership in pursuit of division priorities and the NIMH Strategic Plan
• Participate in related meetings, including the DSIR Division meeting, NIMH All Hands Meetings, NIMH Council Meetings and assist in gathering and preparing relevant materials for distribution.
• Demonstrate and expand knowledge of scientific areas through official duties and activities eg, participating in scientific meetings, committees, or consortia; preparing summaries of meetings; preparing reports.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics. 5
• Prepare and give formal presentations for division leadership and other interest groups.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Develop and improve procedures for leadership and program staff to implement within-division and cross-division tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
• Work with the Division leadership and staff on the development of strategic plans, initiatives, solicitations and consultation activities.
• Assist Program staff in optimizing standard operating procedures for reviewing research applications and grants to ensure compliance with funding policies and to monitor post-award compliance.
• Assist Program Staff with developing and monitoring a plan to improve the outreach, education, and interaction strategies of the Branch.
• Coordinate Division/Branch efforts to upate and maintain the Division Webpages.
• Work with staff to assist and conduct management and administrative analysis; evaluate DSIR procedures, policies, processes and systems for the purpose of improving efficiency.
• Maintain current knowledge of ethical conduct requirements, conflict of interest policy, computer security, working knowledge of relevant electronic research administration eRA modules, databases, and applications.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
• Organize, analyze, and write progress updates; contribute to scientific papers, reports, and scientific presentations, based on results and findings.
• Conduct searches using relevant data bases; review and summarize materials and data; gather and coordinate information for review; develop and maintain a system for file maintenance; edit and/or prepare text, data and charts.
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic; track project progress and provide regular reports.
• Maintain and distribute scientific papers relevant to specific programmatic needs.
• Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date.
• Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs.
• Assess alignment of policymakers’ interests with the mission, and work with staff to develop strategies/opportunities to educate/inform policymakers on relevant scientific, education, and outreach efforts,
• Provide project planning and project management strategies to efficiently approach complex tasks.
• Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
• Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
• Troubleshoot and resolve operational problems related to clinical research protocols.
• Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.
• Work with the Office of Communications and Public Liaison to achieve communications goals regarding dissemination of results of NIMH-supported research and new funding initiatives.
• Develop and maintain database and website content related to scientific programs.
• Track clinical research studies for appropriate documentation.
• Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support.
• Establish and maintain data analytics tools for analysis.
• Work with staff to plan and carry out special studies and analyses of the Division of Translational Research DTR research portfolios.
• Work with staff on special assignments such as the development of responses to various requests for information, utilizing a range of data and portfolio analysis tools and systems, including Query View Report System QVR, Electronic ResearchAdministration eRA Commons system,,iSEARCH, RePORTER, and ClinicalTrialsgovwebsites
• Conduct library and computer searches of scientific literature related to treatment and preventive interventions for mental disorders, mental health and related topics; locate and gather published papers on specific topics; prepare summaries.
• Retrieve data related to the review and administration of extramural grants from NIH and NIMH grants databases.
• Support NIMH initiative development processes, workshops and meetings with program staff and NIMH leadership in pursuit of division priorities and the NIMH Strategic Plan.
• Contribute written summaries of analysis for inclusion in reports and presentations to NIH and external audiences.
• Develop and improve procedures for leadership and program staff to implement within-division and cross-division tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
• Communicate with internal and external stakeholders, researchers and applicants.
• Work with staff on the coordination of the DTR portfolio, including human subjects research.
• Work with staff on gathering information and reviewing documentation, plans, and reports related to human subjects protection, data safety monitoring, Recruitment Monitoring RMR, and data sharing agreements.
• Participate in related meetings DTR Division meeting, NIMH All Hands Meetings, NIMH Council Meetings and assist in gathering and preparing relevant materials for distribution.
• Demonstrate and expand knowledge of scientific areas through official duties and activities eg, participating in scientific meetings, committees, or consortia; preparing summaries of meetings; preparing reports.
• Maintain current knowledge of ethical conduct requirements, conflict of interest policy, computer security, working knowledge of relevant electronic research administrationeRA modules, databases, and applications
• Work products and documents related to retrieving data related to the review and administration of extramural grants from NIH and NIMH grants databases; participating in meetings; gathering and preparing relevant materials for distribution. - Ad-Hoc
• Work products and documents related to planning and carrying out special studies and analyses of DSIR research portfolios; developing responses to requests for information. - Ad-Hoc
• Work products and documents related to conducting library and computer searches of scientific literature; locating and gathering published papers on specific topics; preparing summaries. - Ad-Hoc
• Work products and documents related to supporting NIMH initiative development processes, workshops and meetings; contributing written summaries of analysis for inclusion in reports and presentations. - Ad-Hoc
• Work products and documents related to assisting Program staff with the review of grant applications and progress reports; including information related to human subjects monitoring, participant consent documents, recruitment and milestone monitoring, and data sharing agreements. - Ad-Hoc
• Work products and documents related to maintaining current knowledge of ethical conduct requirements, conflict of interest policy, computer security, working knowledge of relevant eRA modules, data and portfolio analysis tools and systems, and applications as necessary. - Ad-Hoc