Secretary/ Administrator

at  Russell Brennan Keane

For over 65 years, RBK has provided accounting, audit and taxation services to domestic and overseas business in Ireland. We have grown from a relatively small, regional practice to Ireland’s leading independently branded Accountancy Firm, with offices in Dublin, Athlone and Roscommon.
We are currently seeking a Senior Administrative Assistant seeking an exciting opportunity to utilise and develop skills working within a variety of areas in the Firm, and working closely with a number of our Partner and Management teams.

KEY REQUIREMENTS

• A minimum of 2 to 3 years’ experience in an administrative role is essential.
• Experience working within a professional services environment would be an advantage.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Strong IT skills, including MS Office.
• Excellent attention to detail.
• The ability to collaborate with co-worker and clients.

• Providing comprehensive administrative support to the extended Management team and Partners, including managing correspondence, organising schedules, and handling tasks as required.
• Planning and organising events such as quarterly meetings, office training and workshops etc.
• Collecting and preparing information used for meetings such as agendas, briefing notes and presentations.
• Providing reception cover as needed and manage a busy switchboard whilst dealing with clients.
• Supporting various teams and the Partners during any onsite/off-site meetings (catering, refreshments, meeting rooms, overnight accommodation booking etc)
• Liaising with wider administrative team for the coordination and management of events.
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Ad hoc office duties as advised by the Administration Manager
• Maintain a high level of confidentiality regarding sensitive information and exercise discretion when dealing with confidential matters.