Secretary II - GSA

at  The Oryza Group LLC

Schedules appointments, provides information to callers, may take direction, and otherwise relieves officials of clerical work and minor administrative business details. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job and works under immediate supervision. Primary job functions do not typically require exercising independent judgment. Ensure telephone coverage is provided during normal business hours; Provide backup support for other administrative support staff, both contractor and Federal employees; Utilize and operate the Cisco VoIP telephone system; screen calls for the direct report in accordance with established procedures and as needed; record detailed messages; answer telephone calls for individuals who are not available or out of the office and determine appropriate action.
In addition to the Secretary I duties, the Secretary II operates under broader guidelines and selects the best course of action from a number of alternatives. Supervisor provides minimal instructions on assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following: Provide backup support for other administrative support staff, both contractor and Federal employees; Utilize and operate the Cisco VoIP telephone system; screen calls for the direct report in accordance with established procedures and as directed by the Contracting Officer Representative; take detailed messages; answer telephone calls for individuals who are not available or out of the office and determine appropriate action. Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters; As instructed, maintains supervisor’s calendar, makes appointments, and arranges for meeting rooms; Prepares and review materials needed by the supervisor for conferences, correspondence, appointments, meetings, etc., and informs supervisor on matters to be considered; Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans

Please refer the Job description for details