Secretary - Principal

at  Evansville Vanderburgh School Corporation

OUR PEOPLE ARE THE SINGLE MOST IMPORTANT ASSET WE HAVE IN THE EVSC. - DR. SMITH, SUPERINTENDENT

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SUMMARY:

Serves as confidential secretary to the principal and as facilitator for the school public being served.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Serve as confidential secretary to the principal.
• Make and receive telephone calls, take messages, and route calls.
• Enroll new students, withdraw students, and update student information.
• Maintain files and records.
• Greet visitors and provide direction and assistance as needed.
• Type prepare and create reports, distribute mail and other information, files, maintain records, prepare correspondence, mailings, and other clerical work as related to needs and building functions.
• Process employee attendance, payroll records and submit payroll for the building staff.
• Requisition school supplies and prepare work orders while managing a school budget and maintain office supplies and equipment.
• Operate standard office equipment, e.g., computer, telephone, calculator.
• Adhere to policy/legal regulations regarding release of students to custodial parent, guardian, or other authorized person.
• Take advantage of inservice training to improve and upgrade skills.
• Present a pleasant, helpful attitude toward staff, students, parents, and visitors.
• Direct substitute teachers and paraprofessionals to appropriate classroom and provides necessary information.
• Make arrangements for buses (corporation and charter) for field trips and compiles after-school bus schedules.
• Maintain regular attendance.

JOB SPECIFIC SKILLS AND ABILITIES:

• Ability to operate personal computers and related software as well as Google suite.
• Ability to establish and maintain effective working relationships with students, staff, and the school community.
• Ability to communicate clearly and concisely both in oral and written form.
• Ability to work independently, to function effectively in a multi-task environment, and to interact positively with the public.
• Ability to perform duties with awareness of and in compliance with related corporation policies and state requirements.

ESSENTIAL SKILLS AND ABILITIES:

• Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment
• Strive to be innovative in continuously improving processes for district-wide success
• Provide excellent service in all forms of communication with a results-oriented customer-driven focus
• Successful in working effectively and efficiently in a high pressure, time-sensitive environment
• Ability to internally motivate, think critically, and initiate strategic improvement
• Exude a positive and dependable work ethic
• Highly organized with attention to detail

EDUCATION AND/OR EXPERIENCE:

High school diploma or general education degree (GED). Previous office experience preferred.

LANGUAGE SKILLS:

• Ability to read and comprehend correspondence, memos, instructions, and documents, such as safety rules, operating and maintenance instructions, and procedural manuals.
• Ability to write reports and correspondence clearly and concisely using correct grammar, spelling, and punctuation.
• Ability to speak effectively with good grammar before groups of people and with individuals.

MATHEMATICAL SKILLS:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent, and to draw and interpret graphs.

SUPERVISORY RESPONSIBILITIES:

May occasionally supervise students.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Serve as confidential secretary to the principal.
• Make and receive telephone calls, take messages, and route calls.
• Enroll new students, withdraw students, and update student information.
• Maintain files and records.
• Greet visitors and provide direction and assistance as needed.
• Type prepare and create reports, distribute mail and other information, files, maintain records, prepare correspondence, mailings, and other clerical work as related to needs and building functions.
• Process employee attendance, payroll records and submit payroll for the building staff.
• Requisition school supplies and prepare work orders while managing a school budget and maintain office supplies and equipment.
• Operate standard office equipment, e.g., computer, telephone, calculator.
• Adhere to policy/legal regulations regarding release of students to custodial parent, guardian, or other authorized person.
• Take advantage of inservice training to improve and upgrade skills.
• Present a pleasant, helpful attitude toward staff, students, parents, and visitors.
• Direct substitute teachers and paraprofessionals to appropriate classroom and provides necessary information.
• Make arrangements for buses (corporation and charter) for field trips and compiles after-school bus schedules.
• Maintain regular attendance

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, see, and hear.
• Must be able to see and read close work such as typed or handwritten material and have good depth perception.
• Must be able to hear conversation in a noisy environment and to communicate through speech.
• Occasionally required to climb, balance, stoop, kneel, crouch, and crawl.
• Must occasionally lift and/or move up to fifty pounds.
• Must be able to push items weighing up to fifty pounds.
• Must continuously repeat the same hand, arm, and finger motion

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office.
• The work environment is frequently interruptive as the employee must meet multiple demands from many people.
• The employee must constantly work to meet deadlines.
• The work environment includes inside and outside areas.
• The work environment includes exposure to sunlight, risk of being bitten by animals or insects, exposure to environmental allergens (grass, weeds, pollens, trees), and occasional exposure to solvents, degreasers, pesticides, and/or herbicides.
• The employee is exposed to CRT’s