Security Vetting Assistant

at  Alexander Mann Solutions AMS

About us:
Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.
At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.
Arup’s purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.
AMS is the world’s leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients’ recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a Security Vetting Assistant for a 12-month long contract based in Whitehaven (hybrid working pattern).
About this career opportunity:
In December 2012, a Joint Venture of Arup and Morgan Sindall Group was appointed as the delivery partner to Sellafield Ltd for their Infrastructure Strategic Alliance (ISA). Our role is to prioritise, plan, programme, manage and deliver a range of non-nuclear essential infrastructure services including all utilities, transport and supporting buildings. As well as the work with the Alliance, we are developing a growing workload across Cumbria and beyond.
It is an essential requirement that our staff hold appropriate security clearance and the security vetting team perform a vital role in assisting staff to apply for and renew relevant security clearances and passes.
The Security Vetting Assistant position is based in Whitehaven (hybrid) and will report to the Senior Office Coordinator and Arup Security Controller. The role will involve working as part of the Arup security vetting team to assist Arup staff and subcontractors to apply for new security clearances and site passes, to assist with annual renewals, and to work with the Arup Security Controller on other security related tasks.

Security Vetting Assistant duties will include:

• New applications – Following new staff being identified by a project, assist to initiate the application process, issue forms, request relevant documents. Review the completed application packs to ensure these are completed in compliance with Sellafield requirements. Follow through applications, including ensuring queries are answered in a timely manner.
• Renewals – identify staff who require renewals from the database and issue forms and follow up to ensure timely renewals.
• Progress monitoring – ensure the relevant records are accurately updated. Checking progress and monitoring that forms are returned to the required deadlines. Making follow up calls to staff where required.
• Compliance checking – assisting with regular checks to ensure that all staff working on the projects are correctly cleared and the data we hold is compliant with GDPR.
• Attend regular security team meetings.
• Assist with the drafting of security notices and issuing them including use of mail merges from the clearance data base.
• Assisting the security team/Security Controller with other ad hoc security tasks.

• New applications – Following new staff being identified by a project, assist to initiate the application process, issue forms, request relevant documents. Review the completed application packs to ensure these are completed in compliance with Sellafield requirements. Follow through applications, including ensuring queries are answered in a timely manner.
• Renewals – identify staff who require renewals from the database and issue forms and follow up to ensure timely renewals.
• Progress monitoring – ensure the relevant records are accurately updated. Checking progress and monitoring that forms are returned to the required deadlines. Making follow up calls to staff where required.
• Compliance checking – assisting with regular checks to ensure that all staff working on the projects are correctly cleared and the data we hold is compliant with GDPR.
• Attend regular security team meetings.
• Assist with the drafting of security notices and issuing them including use of mail merges from the clearance data base.
• Assisting the security team/Security Controller with other ad hoc security tasks