Senior Admin Asst

at  HCA Healthcare

INTRODUCTION

Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Senior Admin Asst opening with HCA Healthcare today and find out what it truly means to be a part of the HCA Healthcare team.

NOTE: ELIGIBILITY FOR BENEFITS MAY VARY BY LOCATION.

We are seeking a Senior Admin Asst for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

JOB SUMMARY AND QUALIFICATIONS

The Sr. Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.

• Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.
• Executive Calendar Management—Interaction with both internal and external executives and assistants, as well as consultants. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive’s time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
• Heavy phones - answering and screening calls, assisting and directing callers, taking detailed messages for media relations team.
• Time Management—Conserves executive’s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
• Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and updating HCA website information as needed.
• Event Coordinating—Plan functions as requested, including negotiation with outside vendors for services.
• Project Management—Lead multiple projects simultaneously; utilize exceptional follow-up skills.
• Communications—Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
• Occasional back-up for the administrative process for releasing corporate press releases, which must be handled in a time sensitive, confidential and expert manner.
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement.”
• Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.
• Oversee and ensure adequate supplies for department.
• Completes all arrangements for new departmental employees (schedules new employee orientation and Code of Conduct sessions, etc.).
• Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.

EDUCATION & EXPERIENCE:

• BA or BS Degree or equivalent work experience.
• Five years administrative experience
• Healthcare experience preferred
  HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.
  HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
  “Across HCA Healthcare’s more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.
  Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAAN
  Senior Vice President and Chief Nursing Executive
  If you find this opportunity compelling, we encourage you to apply for our Senior Admin Asst opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!
  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

• Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.
• Executive Calendar Management—Interaction with both internal and external executives and assistants, as well as consultants. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive’s time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
• Heavy phones - answering and screening calls, assisting and directing callers, taking detailed messages for media relations team.
• Time Management—Conserves executive’s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
• Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and updating HCA website information as needed.
• Event Coordinating—Plan functions as requested, including negotiation with outside vendors for services.
• Project Management—Lead multiple projects simultaneously; utilize exceptional follow-up skills.
• Communications—Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
• Occasional back-up for the administrative process for releasing corporate press releases, which must be handled in a time sensitive, confidential and expert manner.
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement.”
• Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.
• Oversee and ensure adequate supplies for department.
• Completes all arrangements for new departmental employees (schedules new employee orientation and Code of Conduct sessions, etc.).
• Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills