Senior Administrative Assistant(Active Top Secret Clearance)
at SiloSmashers
Huntsville, AL 35898, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 22 Jul, 2024 | Not Specified | 28 Apr, 2024 | N/A | Shredders,Writing,Scanners,Office Equipment,Excel | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
SENIOR ADMINISTRATIVE ASSISTANT
SiloSmashers is seeking an experienced Administrative Assistant to support our federal law enforcement client.
The Administrative Assistant performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.
WORK DESCRIPTION:
- Coordinate/manage schedule/calendar for executive management
- Canvas for appropriate talking points for meetings/engagements
- Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
- Review and modify correspondence for internal consistency and conformance.
- Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager’s schedule and current issues.
- Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
- Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
- Obtain and deliver read ahead material for management’s scheduled meetings and distribute to attendees.
- Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
- Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
- Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
- Enter and maintain professional data.
- Serve as records manager and maintain office files.
- Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
- Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
- Prepare property turn-ins
- Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
- Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
- Respond to administrative queries and taskers by the established deadline. Keep accurate records of final disposition of each action and inform the respective action officer of results.
- Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
- Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
- Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
- Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary.
- Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures.
THE SENIOR ADMINISTRATIVE ASSISTANT POSITION SHALL HAVE THE FOLLOWING QUALIFICATIONS:
- High School diploma and six (6) year of general office assistant experience. Bachelor’s degree from an accredited university or college or relevant training may be substituted for experience.
- Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
- Ability to communicate orally and in writing.
- Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
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Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Executive Office
HR / Administration / IR
Management
Diploma
Proficient
1
Huntsville, AL 35898, USA