Senior Administrative Assistant

at  Portsmouth Hospitals University NHS Trust

Key Responsibilities: Receiving and logging in of orders from internal and customers. Ensuring the internal customer confirm orders received. Maintenance of a proficient filling system for correspondence, reports, invoices for financial and audit purposes. Participation in the clerical aspects of the Pharmacy Manufacturing Unit to ensure day to day activities and work within the section meets all deadlines are completed according to WIs Understanding the systems of document control and in word processor use to ensure work is undertaken to written procedures and operated with secure systems when producing documents Complying with Departmental WIs, Health and Safety documentation and written and verbal directions from senior staff.
Maintaining safe systems of work within the section to ensure compliance with Health and Safety at Work Act and NHS guidance Providing administrative support to senior staff by assessing, prioritising action and typing responses Maintaining JAC files on computer system, updating where necessary Updating & maintaining the Health Roster. Undertaking in-house training Compliance with quality management systems within the section, including correct and accurate completion of documentation, maintenance of quality indicators and compliance with results of audits to ensure standards of GMP required by the MHRA Contributes to the Pharmacy manufacturing workforce through participation in weekend and Bank Holiday working as require

Please refer the Job description for details