Senior Administrative Coordinator

at  St Jude Childrens Research Hospital

When you work at St. Jude, you’ll join a highly collaborative work culture that inspires you daily to be your best. With opportunities for learning and growth, you can shape a career path that is right for you while also enjoying all the benefits of working for a world-class institution.
As a key component of the St. Jude 2022-2027 Strategic Plan, the new Office of Data Science seeks a Senior Administrative Coordinator. This role is not just a job but a crucial point of contact for several institutional and departmental initiatives. The candidate will provide administrative support, including office management, event coordination, vendor management, and report preparation. Outstanding candidates will have exceptional written and verbal communication skills, travel management, and experience communicating with a wide range of individuals from the executive suite to individual contributors. The ability to work independently in a fast paced environment with cost center management experience is highly preferred.
This position is located on our beautiful campus in Memphis, TN and will require onsite work Monday - Friday with standard operating business hours.
All candidates must submit a cover letter to be considered for this position.
If you have the required experience and are ready for a challenging new opportunity, apply today!

ALL CANDIDATES MUST SUBMIT A COVER LETTER TO BE CONSIDERED FOR THIS POSITION.

Job Description / Responsibilities:

• Serve as the communication liaison and critical administrative contact for the Office of Data Science
• Schedule meetings regularly, manage events, manage logistics, manage vendors, coordinate with other teams on financial systems, etc.
• Prepare ad hoc and recurring reports, analyze trends, and communicate insights independently.
• Support the planning and coordination of department or organization-wide events/ meetings.
• Work with departmental and institutional managers to manage and monitor the department budget.
• Take the lead in coordinating small projects/ activities and significantly support large special projects.
• Support the ODS Executives by managing their calendars, scheduling meetings and travel, managing CVs and bio sketches, organizing events, and supporting special projects.
• Oversee aspects of the recruitment process by developing & coordinating itineraries for visitors and recruits, including senior members.
• Support the management of compliance training, reporting, and issues.
• Mentor junior members of the admin team.
• Perform other duties as assigned to meet the goals and objectives of the ODS and the institution.
• Maintains regular on-site and predictable attendance.

MINIMUM EDUCATION AND TRAINING:

• High school diploma/GED required.
• Bachelor’s degree strongly preferred.

MINIMUM EXPERIENCE:

• Minimum Requirements: High School Diploma and 8+ years of experience in administration or a related area OR Bachelor’s degree with 2+ years of experience.
• Experience in event coordination and vendor management.
• Experience in communicating with a variety of stakeholders.
• Experience managing documentation, generating reports, and doing simple analysis.
• Substantial experience working with office technologies, including Microsoft Office (Outlook/Word/ Excel/PowerPoint, etc.).
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Ability to work independently with minimal supervision and as part of a team.
• Previous experience in a supervisory or leadership role is a plus.

LIST ANY PHYSICAL DEMAND REQUIRED OF THE JOB (SUCH AS THE ABILITY TO LIFT 50 POUNDS)

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel, use hands to finger, handle, or feel; and talk or hear.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually quiet.
• An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.
• The employee must move about the work space to access work surface and shelves, cabinets, drawers, and equipment that are at, below or above the work surface.
• Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time as business needs dictate. This job description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.

• Serve as the communication liaison and critical administrative contact for the Office of Data Science
• Schedule meetings regularly, manage events, manage logistics, manage vendors, coordinate with other teams on financial systems, etc.
• Prepare ad hoc and recurring reports, analyze trends, and communicate insights independently.
• Support the planning and coordination of department or organization-wide events/ meetings.
• Work with departmental and institutional managers to manage and monitor the department budget.
• Take the lead in coordinating small projects/ activities and significantly support large special projects.
• Support the ODS Executives by managing their calendars, scheduling meetings and travel, managing CVs and bio sketches, organizing events, and supporting special projects.
• Oversee aspects of the recruitment process by developing & coordinating itineraries for visitors and recruits, including senior members.
• Support the management of compliance training, reporting, and issues.
• Mentor junior members of the admin team.
• Perform other duties as assigned to meet the goals and objectives of the ODS and the institution.
• Maintains regular on-site and predictable attendance