Senior Administrative Executive

at  SAA Architects Pte Ltd

A career at SAA gives you the opportunity to be part of a team that makes a real difference to people’s lives; creating places and spaces that form meaningful experiences in the way people connect with their communities.
From the moment of ideation to the exhilaration of creation, you will be amongst passionate and talented colleagues from around the globe, working together to make a mark in the evolution of our urban societies.
At SAA, we continually strive to enrich the greatest endeavour of all – human life – the quality of which all good designs are benchmarked against. And in this endeavour, we share with you the opportunity to give true meaning to the work that sustains it.
SAA. Building Dreams, Enriching Lives.
Senior Administrative Executive
SAA Architects Pte Ltd is a leading full-service architecture practice with over 50 years of design and delivery expertise. Guided by our core values of being Urbanistic, Humanistic, and Optimistic, our practice delivers projects that engage seamlessly with the built environment and create meaningful relationships, by placing people and their communities at the centre of our designs. SAA is part of the Surbana Jurong Group, one of the largest Asia-based urban, industrial, and infrastructure consulting firms.
A career at SAA gives you the opportunity to be part of a team that makes a difference; From the moment of ideation to the exhilaration of creation, you will be amongst passionate and talented colleagues from around the globe, working together to make a mark in the cities and spaces we live in. We offer a supportive and inclusive work environment where your contributions are valued, and your professional growth is nurtured.
SAA. Building Dreams, Enriching Lives.
The Opportunity
We are seeking an experienced, detail oriented and highly organized Senior Administrative Executive to streamline and work within the operations and administrative functions within our practice. The ideal candidate will have a strong background in managing office operations and processes, and proficiency in SAP and other enterprise business systems.
To succeed in this role, you should be able to manage tight and simultaneous timelines across ongoing office administrative needs and other requirements. Strong writing skills, attention to detail with each unique task, a pro-active work mindset, and ability to work independently are also essential.
Your Responsibilities

Project and Finance Admin Support

• Provide administrative support to project teams.
• Guide and Support project teams in the use of SAP and other systems for time sheet clocking, claims, processing of invoices.
• To maintain records of office purchases, purchase requisitions, purchase orders, supplier invoices, and correspondence
• Manage, put-up purchase requisitions and issue purchase order in our enterprise business system. Effectively schedule and track the full requisition, purchase order and and payment processes.
• Verify, review invoices for accuracy and compliance and resolve discrepancies, if any, with internal departments and stakeholders.
• Liaise with Finance and Vendors on payment/invoice issues.
• Put up reports related to procurement and payment activities

Operations efficiency

• Support the Admin Manager to develop and implement strategies for office policies and procedures to enhance operational efficiency.
• Collaborate closely with various team members and departments to ensure seamless integration of office functions.
• Collate operations report from various team for Monthly Management reviews.

General Administrative Support

• Provide high-level administrative support to the executive team.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain and manage office records and filing systems.
• Handle confidential information with discretion and integrity.
• Co-ordinate meetings where required and provide overall office operations support.

Requirements

• GCE O/A or with Diploma in Business Administration or Management equivalent
• Min 3 years of relevant experience, preferably in an architectural, engineering, or any other professional services office.
• Experience working in a shared service environment is essential.
• Proficiency in SAP and experience with other enterprise business systems.
• High Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Proactive, flexible, adaptable, diligent and well-organised
• Excellent organizational, multitasking, and time-management skills.
• Independent, positive working attitude and able to handle multiple tasks.
• Good communication and coordination skills

Real Impact, Made Together
SAA is a member of the Surbana Jurong (SJ) Group, a diverse and collaborative collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.
As one of SJ’s 10 member companies, SAA is part of a global network of professionals in more than 120 offices in over 40 countries.
Submit Your Application
Please submit your application to our Career Portal at: https://surbanajurong.wd3.myworkdayjobs.com/SAAArchitectsCareer

Please refer the Job description for details