Senior/Associate Executive (Contract, Sport and Exercise Medicine)

at  KK Womens and Childrens Hospital

JOB DESCRIPTION:

• Provides full spectrum of administrative and operational support to Sport and Exercise Medicine Service team, Clinical administrative support for Doctors and Clinical Exercise Physiologists (CEPs).
• To manage communications with public/working partners/ patients/ caregivers through emails and phone calls
• Assist in Operational Support and Coordination
• Provide secretariat and minute-taking support for internal/external meetings
• Regular update of workload statistics
• Coordinate ad hoc collation request by Division and Institution
• Provide guidance and advice to junior administrative staff for challenging issues on hand.
• Support yearly budgeting preparation, including sourcing of quotation and procurement of equipment and IT items
• Ensure accurate submissions of payment to vendors and staff claims
• Work closely with Human Resource partner to support staff matters:
• Attend in-service talks/lectures to maintain competency and for self-development.
• Any other duties as assigned by Heads/ Leads/ Supervisors.

REQUIREMENTS:

• Diploma in Office Skills with 6 years’ relevant experience, or GCE N/O/A Level, or NITEC in Office Skills with 12 years’ relevant experience, preferably 2 years working experience in healthcare
• Proficiency in Microsoft Office applications and related software applications.
• Ability to communicate effectively, both orally and in writing
• Possesses records maintenance as well as organizing and coordinating skills
• Strong word processing, receptionist and data entry skills
• Has knowledge of supplies, equipment and/or services ordering and inventory control
• Ability to deal amicably with all levels of staff and external customers
• Ability to maintain confidentiality of records and information
• Supervisory skills and Customer focus mindset

Please refer the Job description for details