Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $12 billion in FY22 and approximately 25,000 people globally working alongside 125,000 global customers, ADI ensures today’s innovators stay Ahead of What’s Possible.
Position Summary
The Executive Assistant is responsible for performing a set of diverse complex executive duties for the Regional General Counsel Europe, Middle East, and Africa (RGC EMEA) and other key staff members of the Legal & Risk Oversight (LRO) team. This position requires high-level internal and external contacts and communication, and exposure to sensitive information, requiring considerable use of tact, diplomacy, initiative, planning skill, anticipation, discretion and judgment. In this position, the candidate must possess business acumen, be able to connect a wide variety of worldwide activities into a cohesive picture and set of actions and execute in a timely and appropriate fashion.
Principal Responsibilities

The Executive Assistant performs a wide variety of administrative and project-related duties for the RGC EMEA and his or her key staff including for example: managing information, handling incoming and outgoing correspondence, expense reporting, statistical reports and analysis, and presentations. The EA ensures that the LRO office operates in an efficient manner by supporting calendar management, travel arrangements, and other administrative and project related duties.

• Ability to communicate instructions and information effectively at all levels including executives (internal and external), administrative, and line management personnel to gather and/or convey information pertaining to RGC requests.
• Serves as a liaison between the RGC EMEA and US-based CLO, and other executive leaders (and LRO leaders) as requested. Follows up to ensure timely response to projects and assignments. Monitors administrative assignments within the organization to set priorities for meeting deadlines to balance the workload of solicitors, paralegals, and administrative staff.
• Screen information on incoming documents which may require RGC attention.
• Perform special assignments that require the successful candidate to exercise independent judgment.
• Coordinates meetings, logistics and travel arrangements, primarily international (flights, hotels, car, etc) for RGC and LRO team.
• Responsible for assisting with and preparing various statistical, operating and administrative reports.
• Assists in the coordination, organization, and planning of meetings/functions/seminars with internal and external stakeholders. Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc. Because of the nature of ADI’s business, a comfort level guiding activities with a diverse group of people on a global basis is needed.
• Understands all internal administrative processes (e.g. office supply procurement), and assists LRO team accordingly.
• Assist with new team member onboarding to Limerick site, or other ADI sites in EMEA if needed.
• Maintains share point and OneDrive sites, organizational charts, and other reporting systems as required.
• Other duties/projects as assigned.

Typical Education/Experience

• College degree preferred and a minimum of 5 years of support experience at the executive level, or equivalent combination of education and experience in a public company (preferably multi-national, with experience navigating global operations)
• Excellent communication skills (verbal and written, with an emphasis on grammatical skills)
• Highly proficient with the MS Office suite - including PowerPoint, OneNote, Outlook and Excel. Knowledgeable with computers, printers, copiers, fax machines, and telephone systems
• Willing and eager to learn new systems and processes
• Excellent organizational and time management skills
• Experience interfacing with other countries outside of Ireland
• Professional demeanor and behavior
• Commitment to excellence and high standards. Quality and process focused.
• Demonstrates solid judgment with the ability to make timely and sound decisions.
• Requires substantial, demonstrated ability in problem-solving and analytical skills; managing multiple priorities and work flow, attention to detail, working collaboratively, exercise of judgment and discretion and respecting and maintain confidentiality
• Possesses a high degree of confidentiality, discretion, sensitivity & insight to high-level business issues & challenges
• Ability to anticipate needs, manage processes, and drive results
• Strong business acumen

Special Challenges
Demonstrates ability to multi-task in this fast-paced work environment; manages conflicting priorities and projects simultaneously and seamlessly. Be able to work autonomously and a self-starter. In a dynamic company, the candidate must remain flexible and patient in times of change.
Candidate will be a professional who takes initiative, doesn’t wait to be told what needs to be done, and is constantly looking for ways to contribute to the team so that we all meet our goals. Looks to expand the boundaries of the position.

LI-CO1

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
Job Req Type: Experienced
Required Travel: Yes, 10% of the time
Shift Type: 1st Shift/Day

• Ability to communicate instructions and information effectively at all levels including executives (internal and external), administrative, and line management personnel to gather and/or convey information pertaining to RGC requests.
• Serves as a liaison between the RGC EMEA and US-based CLO, and other executive leaders (and LRO leaders) as requested. Follows up to ensure timely response to projects and assignments. Monitors administrative assignments within the organization to set priorities for meeting deadlines to balance the workload of solicitors, paralegals, and administrative staff.
• Screen information on incoming documents which may require RGC attention.
• Perform special assignments that require the successful candidate to exercise independent judgment.
• Coordinates meetings, logistics and travel arrangements, primarily international (flights, hotels, car, etc) for RGC and LRO team.
• Responsible for assisting with and preparing various statistical, operating and administrative reports.
• Assists in the coordination, organization, and planning of meetings/functions/seminars with internal and external stakeholders. Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc. Because of the nature of ADI’s business, a comfort level guiding activities with a diverse group of people on a global basis is needed.
• Understands all internal administrative processes (e.g. office supply procurement), and assists LRO team accordingly.
• Assist with new team member onboarding to Limerick site, or other ADI sites in EMEA if needed.
• Maintains share point and OneDrive sites, organizational charts, and other reporting systems as required.
• Other duties/projects as assigned