Senior Event Coordinator

at  Hanson Wade Group

We are looking for a bright and enthusiastic Senior Event Coordinator with a “can-do” attitude to join our growing Event Delivery team. Hanson Wade specialises in producing and delivering conferences within the Life Science, Construction and HR industries; the post holder will be responsible for the end-to-end delivery of physical events for the European and US market, up to 2 per month. Ranging in size and logistical complexity, you will partner with key stakeholders and lead on the planning, development, and delivery of our events to create a memorable and unique experience for each customer.

KEY RESPONSIBILITIES:

• Communicate with all customer types throughout the event life cycle: delegates, speakers, and sponsors
• Work extensively with conference hotel, including but not limited to costs, setup, catering, Wi-Fi etc.
• Manage Hanson Wade staff flights and accommodation
• Represent the campaign and Hanson Wade onsite (international travel is required)
• Create and proof event documentation
• Creating running order for each event
• Sourcing, negotiating, and managing external suppliers when applicable including but not limited to: AV, Technology, Signage, Hostesses
• Budget management
• Create, implement, and deliver mobile apps for the larger campaigns
• Work closely with campaign project team to deliver on key goals and objectives of the campaign
• Lead and delegate tasks to event executives working with you on larger campaigns
• Assist with process updates and implementation of new projects.
• Support other members of the function as and when necessary