Senior Events Manager, EMEA (Fixed Term)

at  NVIDIA

At NVIDIA, our employees are passionate about parallel and visual computing. We’re united in our quest to transform the way graphics are used for work and play. Our technology impacts the visual experience in video game development, film production, space exploration, medicine, computational finance, and automotive design. And we’ve only scratched the surface of what we can accomplish when we apply our technology to it. We need passionate, hard-‐working and creative people to help us seek some of these outstanding opportunities.
We are looking for an experienced Senior Events Manager on a 12-month fixed term contract. The candidate will work with the Events team on all logistical and administration aspects of events. They will work with regional marketing, creative, DMO, PR, Tech Marketing, developer relations, sales, finance, Corp shipping, and partners on specific product brands across of parts of the business. The role includes working with events suppliers such as events agencies, event registration platforms, venues, travel agencies/DMCs, catering services, hostess agencies, AV companies, carrier/logistics companies. The key purpose of the role will be to organise events ranging from tradeshows, conferences, sponsored events, partner events, press tours, product launches and internal meetings in Europe and ME. The candidate will be based in the German Munich office and will report to the Head of Events EMEA, for all event activities. The position may require occasional travel within EMEA.

What you’ll be doing:

• Full, Event Project management of NVIDIA’s attendance at various international events.
• Project Manage full database, registration, sponsor portal, hotel bookings, CXO
• Project management with Creative team, Digital Marketing, Mktg, PR/Social media teams
• Select and manage suppliers, request quotes for production and AV companies, exhibitors, catering, printers, during the event planning process to ensure everything is in order.
• Source venues, propose locations and run site inspections for stand-alone events.
• Manage all logistical elements and event activation for individual events.
• Manage budget forecasts, budget management, vendor quotes, POs & invoice payments working closely with EMEA finance team.
• Drive weekly planning meetings,, set agenda, deadlines, action lists, key owners, statuses, etc.
• Contribute to events themes, creativity, branding and events collateral.
• Maintain and update the NVIDIA events SharePoint
• Manage invitations, online registration & delegate management, build & manage attendee lists, reg desks on site at events.
• Coordinate onsite support/management during events, delegates, attendees’ travel schedules, staffing, rooming lists, catering.
• Help to train and coordinate event staff / brand ambassadors on site at events.
• Support the production of post-event reports, online surveys and monthly events activities reports.

What we need to see

• Well organized with excellent multi-tasking abilities, flexible, adaptable, able to work in a dynamic and ever-changing environment.
• 8+ years of relevant experience. Ideally hold a Bachelors in a related degree.
• Fully capable to work in a virtual team, strong written and verbal communication skills in English.
• Highly capable in organizing and driving events/tradeshows from A to Z.
• Strong connections within the events ecosystem, with experience of working successfully with suppliers in all relevant fields.
• Able to manage and stick rigorously to allocated budgets.
• Self-motivated, able to multi-task and prioritize own workload.
• Effective team player: can-do attitude, friendly and helpful, showing cross cultural awareness and sensitivity.
• Quick learner with an enthusiasm for technology.
• Good at problem-solving and able to keep calm under pressure.
• Strong knowledge of MS Office suite Google Workspace.

Ways to stand out from the crowd:

• If you’re a creative and an autonomous Event Manager with a genuine passion for events and technology, we want to hear from you.

NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, colour, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.

• Full, Event Project management of NVIDIA’s attendance at various international events.
• Project Manage full database, registration, sponsor portal, hotel bookings, CXO
• Project management with Creative team, Digital Marketing, Mktg, PR/Social media teams
• Select and manage suppliers, request quotes for production and AV companies, exhibitors, catering, printers, during the event planning process to ensure everything is in order.
• Source venues, propose locations and run site inspections for stand-alone events.
• Manage all logistical elements and event activation for individual events.
• Manage budget forecasts, budget management, vendor quotes, POs & invoice payments working closely with EMEA finance team.
• Drive weekly planning meetings,, set agenda, deadlines, action lists, key owners, statuses, etc.
• Contribute to events themes, creativity, branding and events collateral.
• Maintain and update the NVIDIA events SharePoint
• Manage invitations, online registration & delegate management, build & manage attendee lists, reg desks on site at events.
• Coordinate onsite support/management during events, delegates, attendees’ travel schedules, staffing, rooming lists, catering.
• Help to train and coordinate event staff / brand ambassadors on site at events.
• Support the production of post-event reports, online surveys and monthly events activities reports