Senior Executive, Academic Affairs

at  ESSEC

The Senior Executive, Academic Affairs is responsible for the logistical and administrative functions to ensure smooth running of the programs he/she is responsible for. Reporting to the Program Manager, this role works in close collaboration within and outside of the Academic Affairs team, creating positive experience for all stakeholders.

QUALIFICATIONS:

a) Possess Diploma/Degree qualification
b) At least 2 years’ experience in Program Administration and Coordination Role in Higher Education Industry

1. Course Scheduling:
   a) Prepare approved program schedules in the class scheduling system used in ESSEC: system entry, classroom booking, maintaining and communicating changes
2. Students-related:
   a) Supervision of program – including induction, student attendance monitoring & communication, examination coordination & communication, grades data-entry, and relaying general student announcements
   b) Maintain students’ records
3. Support teaching staff:
   a) Program-related support for Professors / external lecturers, including contractual documentation
4. Curriculum-related events: Study Trip/Orientation/Seminars/Workshop/Program-specific events
   a) Under the guidance of the Program Manager, coordinate and execute the planned activities, and setup of venue, to ensure smooth logistical and administrative arrangements.
   b) Where required, source for vendors and confirm bookings, respecting finance processes
   c) Assist in travel claims/reimbursement/payment
   d) Where necessary, to join Study Trips
5. Finance process for program expenses:
   a) Consolidate and update program expenses, where relevant
   b) Raise program related purchase requests on procurement system
6. Other program-related support:
   a) Set up/Coordinate Teleconference / virtual meetings with counterparts in Singapore or other global campuses, collaboration with International IT Department
   b) Minutes-taking, filing, general house-keeping of stationeries
   c) Preparing / updating deck presentations
   This is a non-exhaustive list of duties and can evolve with time or as assigned by the Reporting Officer(s).