Senior Executive, Administration

at  NANYANG TECHNOLOGICAL UNIVERSITY

The Fraunhofer Singapore Research Centre FSR@NTU is affiliated with the independent research centre at Nanyang Technological University (NTU). Fraunhofer-Gesellschaft (
www.fraunhofer.de
) is one of the world’s leading applied research organizations with around 30,800 employees, predominantly scientists and engineers in Germany. In Singapore, Fraunhofer operates two independent but closely related and cooperative organizations: Fraunhofer-NTU Centre FSR@NTU and Fraunhofer Singapore Research Ltd. Fraunhofer Singapore Research Ltd is the 1st affiliate of the Fraunhofer-Gesellschaft in Asia. Both entities are legally independent entities working in close collaboration in joint facilities.
FSR@NTU invites applicants to join the centre as a Senior Executive, Administration You will work closely with the Centre Director and research team to support the smooth functioning of FSR@NTU.
This is a 1-year contract position subject to extension afterward.

Responsibilities

• Finance Administration Support which includes maintaining the financial records, ensure compliance, conduct budget analysis, mange vendor relationship, support audits, and assist in financial planning and grant submissions.
• Coordinate travel arrangements for the team members, including flights, accommodations, and itineraries.
• Assist senior management with calendar management, meeting coordination and expense claims.
• Provide onboarding support and liaise with HR on staff matters for FSR@NTU.
• Manage corporate secretariat liaisons and maintain corporate documents and contracts.
• Oversee office cleanliness and maintenance, including coordinating with cleaning services and maintenance vendors.
• Facilitate internal communication and coordinate meetings, events, and office logistics.

Requirements

• Diploma in accountancy or equivalent with up to 3 years of relevant experiences.
• Proficiency in Microsoft applications, Words, Word, Excel, and PowerPoint.
• Familiarity with SAP will be an added advantage.
• Strong organizational skills, attention to detail, and ability to multitask effectively.
• Self-motivated, proactive and ability to work independently with minimal supervision.
• An effective team player with a positive working attitude who is willing to learn and adapt.
• Good communication skills and ability to prioritise, plan and deliver assignments to adhere to timelines.

Hiring Institution: NTU

• Finance Administration Support which includes maintaining the financial records, ensure compliance, conduct budget analysis, mange vendor relationship, support audits, and assist in financial planning and grant submissions.
• Coordinate travel arrangements for the team members, including flights, accommodations, and itineraries.
• Assist senior management with calendar management, meeting coordination and expense claims.
• Provide onboarding support and liaise with HR on staff matters for FSR@NTU.
• Manage corporate secretariat liaisons and maintain corporate documents and contracts.
• Oversee office cleanliness and maintenance, including coordinating with cleaning services and maintenance vendors.
• Facilitate internal communication and coordinate meetings, events, and office logistics