Senior Executive Assistant / Associate Executive, Surgery (2-Year Contract)

at  National University Hospital

CAREER IN THE HOSPITAL

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.
At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

KEY REQUIREMENTS

• Minimum Diploma holder
• Have prior experience in clerical and administrative duties (preferably in healthcare) will be preferred
• Good organisation skills and team player
• Good communication, problem solving, and interpersonal skill
• Proficient and competent in Microsoft Word, Excel, PowerPoint & Outlook
• Positive, motivated and able to perform under pressure
• Has initiative and able to work independently

ABOUT DEPARTMENT AND PURPOSE OF THE POSITION

The Senior Executive Asst / Associate Executive will be responsible to provide administrative and operational support to the Head of Department and the Department’s operation team.

KEY RESPONSIBILITIES

Primary Responsibilities and Duties

To work with Head of Department and Ops Manager(s) to:

• Provide administrative support to Head of Department
• Provide support to the Operations team in handling purchase and work requisition processes from hiring, procurement, payment / billing and coordination of meetings
• Point of contact for e-mailing grouping in hospital systems, fixed asset repository, IT asset repository, Sharepoint and User Access Review (UAM)
• Point of contact in maintaining timely staff record maintenance and Ops Cell support for Mass Casualty Incident (MCI)
• Coordinate and provide facilities support and maintenance (for example, facsimile machines and copiers, stationeries, etc.)
• Prepare new staff arrival – orientation file, laptop, phone lines, card access, IT access etc.

Secondary Responsibilities and Duties

• Perform any other duties as assigned by supervisor / Head of Department