Senior Executive Assistant, Deloitte Asia Pacific

at  Deloitte

REQUIREMENTS

• Minimum Diploma qualification
• Demonstrate extensive experience as Executive Assistant to Senior C-suite level or equivalent Executives
• Sound experience in global professional services and/or complex MNC organisations
• Strong attention to detail, ability to work independently and autonomously
• Strong project management skills.
• Strong interpersonal skills and ability to work effectively with a diverse group of stakeholders
• Comfortable with ambiguity & change
• Confident, professional; discreet and able to maintain confidentiality at all times
• Exceptional written and verbal communication skills
• Proficient with the use of Microsoft Office tools and fast learner and adapt to new technologies
• Ability to work in a fast-paced environment
• Proactive, anticipate needs and take initiative
• Strong analytical and problem-solving skills to tackle issues promptly and efficiently.

WORK YOU’LL DO

Deloitte Asia Pacific brings together our geographies in Australia, China, Japan, Korea, South Asia, Southeast Asia, New Zealand and Taiwan with more than 5,000 partners and 90,000 professionals. The formation of the Deloitte Asia Pacific Member Firm enhances our ability to provide a more seamless client experience across geographical boundaries, while at the same time offering you unique and unrivalled career experiences and opportunities.
This role will report to Asia Pacific Strategic Risk & Transactions leader to provide full 1:1 Executive level administrative and project management support, and it presents excellent opportunities for challenging work, professional development and career progression in the AP region.
Location: Singapore office

RESPONSIBILITIES

• Efficiently manage the Leader’s calendar, ensure complex calendar is up-to-date at all times.
• Support communication correspondence, including emails, prioritize and respond appropriately.
• Admin and logistics support for Leader’s regular and ad hoc meetings, video conference calls
• Organize and coordinate complex travel arrangements, including flights, hotel reservations, transportations and visa arrangements.
• Schedule and arrange virtual and physical leadership meetings with the leadership team across AP region. Ensure to accommodate leadership team’s schedules, confirm and take attendance.
• Schedule client meetings and project calls.
• Assist with scheduling for leader’s committee and board meetings.
• Prepare agenda, and support follow-up on action items.
• Manage various business projects, ensuring timely completion and alignment with businesses’ goals.
• Work closely with Leader and core team and build a culture of continuous improvement.
• Support communications for AP SR&T, including newsletter, viva engage, region wide announcements, town halls.
• Distribute regular internal communications on behalf of leader.
• Support the organisation of events including: invitations & responses coordination, location sourcing within set budget, catering coordination & run sheet
• Logistics support for any visiting VIP including hotel arrangement; transportation; and agenda planning
• Produce, draft and amend documents & respond to correspondence on behalf of leader
• Prepare accurate claims and reimbursements for business expenses and business trips
• Manage timesheet reporting
• Other ad hoc administration, secretarial or logistics activities as requested

YOUR ROLE AS A LEADER

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associates / Analysts / Consultants across our Firm are expected to:

• Demonstrate a strong commitment to personal learning and development.
• Understand how our daily work contributes to the priorities of the team and business.
• Understand the set expectations and demonstrate accountability in keeping personal performance on track.
• Actively focus on developing effective communications and relationship-building skills with stakeholders, clients and team.
• Demonstrate an appreciation for working with others.
• Understand what is fundamental to Deloitte’s success as a business.
• Demonstrate integrity and an awareness of strengths, differences, and personal impact.
• Develop their understanding of Deloitte and offer a fresh perspective.