Senior Executive Assistant, Precinct Planning & Development, RHSO(5586)
at NATIONAL UNIVERSITY HEALTH SYSTEM PTE LTD
Singapore, Southeast, Singapore -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 16 Jul, 2024 | USD 3600 Monthly | 17 Apr, 2024 | 2 year(s) or above | Numbers,Communication Skills,Working Experience | No | No |
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Description:
Overview
Reporting to Assistant Director (Precinct Planning & Development), you will support the Precinct Planning & Development Department (PPD; under RHSO Operations Division) in secretarial and administrative work, grant administration and data management.
Job Responsibilities
- Provide secretarial and administrative support to PPD
- Organise internal and external meetings and events, and their relevant logistics including booking dates and venues, ordering refreshments, supporting events onsite etc.
- Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
- Manage office supplies requisition and maintain stationery and gift inventory Organise and maintain databases e.g. corporate gifting list, staff admin etcSupport and coordinate the onboarding and offboarding of new/existing staff
- Facilities management for PPD’s office e.g. managing seating plan and company assets etc.
- Maintain team schedule and calendars for key personnel
- Perform knowledge management and filing work
2 . Processing claims
- Process claims submitted for various programmes/projects
3 . Data management and analysis
- Collect and manage data for subsequent analysis
4 . Any other duties, projects or assignments by Reporting Officer and/or HOD
Requirements
QUALIFICATION REQUIRED AND AREA OF DISCIPLINE
Diploma in any discipline, preferably science or business management related
REQUIRED COMPETENCIES AND CAPABILITIES (SKILLS, EXPERIENCES AND PROFESSIONAL LICENCES)
Skills:
- Meticulous, good attention to detail and numbers
- Strong planning and organisational skills
- Team player who is able to work independently
- Proactive and able to multi-task
- Good communication skills
- IT savvy and basic Microsoft Office skills; strong Excel skills is an advantage
Experience:
- At least 2 years of relevant working experience
- Experience in administration will be advantageous
- Familiarity with Singapore public, healthcare or social care sectors will be advantageous
- Willing to work outside of office hours e.g. weekends
- Professional Licenses not required
Responsibilities:
- Provide secretarial and administrative support to PPD
- Organise internal and external meetings and events, and their relevant logistics including booking dates and venues, ordering refreshments, supporting events onsite etc.
- Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
- Manage office supplies requisition and maintain stationery and gift inventory Organise and maintain databases e.g. corporate gifting list, staff admin etcSupport and coordinate the onboarding and offboarding of new/existing staff
- Facilities management for PPD’s office e.g. managing seating plan and company assets etc.
- Maintain team schedule and calendars for key personnel
- Perform knowledge management and filing wor
REQUIREMENT SUMMARY
Min:2.0Max:7.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Diploma
Business, Management
Proficient
1
Singapore, Singapore