Senior Executive / Executive (Finance and IT Admin )

at  Heartware Network

The Finance & Admin Executive will be responsible for maintaining and updating of the company’s financial and management accounts related activities such as book-keeping and preparation of reports, company tax and other related documents. In addition, this role also supports adminstrative work such as coordinating with vendors.

REQUIREMENTS:

• Diploma or Degree in finance/ accounting with a Minimum 1 years of working experience
• Excellent communication skills, numeracy & analytical skill
• Excellent interpersonal skills
• Adaptability
• Capacity to manage several tasks simultaneously, within work deadlines
• Microsoft Execel , IT savy
• Fresh grad with relavant skillset welcome to apply !

• To handle day to day Full Set of Accounts
• Contribute to the Finance team function
• Assist in the submission of grant applications, proposals and claims report
• Assist in the preparation for finance department meeting.
• Coordinate, attend and provide administrative support during Board Meeting.
• Assist in the preparation of financial statements, bank reconciliation, assets register, processing payments.. Issuance of tax receipts and maintaining records
• Manage the budgeting and establish proper finance processes
• Liaise with both internal and external auditors to ensure annual monitoring is carried out.
• Ensure that accurate financial reports are produced and submitted to the relevant authorities in accordance to the specific deadlines.
• Ensure that the monthly and quarterly income and expenditure statements and balance sheets are accurate and up to date.
• Liaise with the legal advisor on any legal matters regarding contracts or agreements.
• Develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore.
• Coordinate with vendors on the maintenance of IT office facilities, such as security equipment, phone system, Computers etc.
• Ensure that all procurement procedures are transparent and in accordance to the Standard Operating Procedures, before submission to Approving Authority.
• Assist in the submission of grant applications and proposals.
• Oversee and monitor the IT systems of the organization and coordinate with outsource vendors.Any other matters as assigned by the Supervisor