Senior Executive, Finance Research Ops

at  NANYANG TECHNOLOGICAL UNIVERSITY

The Office of Finance (OFIN) supports the University in planning and executing sound financial management in fulfillment of the University’s mission; implementing and maintaining a robust financial framework that supports management in effective decision-making; providing fiscal stewardship of University’s resources; and ensuring financial governance and compliance with regulatory requirements.

Responsibilities

• Ensure efficiency in carrying out the following tasks:
• Maintenance of SAP project accounts, funded programs and grant accounts for new projects and changes to existing projects
• Liaise and clarify with various stakeholders on account creation matters
• Verification of financial information for project setup and budget virement in research system
• Prepare claims and trigger invoice from research system
• Prepare fund transfers journals
• Follow up to clear outstanding items
• Follow up with funders on outstanding claims
• Prepare Final statements of accounts (FSOA)
• Refund of balances (payments & journals)
• Closing of SAP accounts
• Closing of project accounts
• Ensure timely submission of research grant claims
• Prepare grant claims in accordance with the funding agencies mandate
• Check to ensure that the grant claims prepared by Schools/Centres are accurate and are in accordance with the funding agencies mandate
• Ensure FSOA are submitted to funding agencies within the stipulated timeline
• Prepare journals to allocate grants received to individual projects (Joint collaboration projects)
• Handle enquiries from funding agencies, Schools, researchers
• Participate and/or drive ongoing and ad-hoc projects in improving processes and systems enhancements and/or formulation of policies relating to financial administration of research grants
• Clear grant claim queries raised by funding agencies promptly
• Liaise with funding agencies, PI etc when the need arises
• Follow-up with PI/Schools on non-fundable expenses
• Support Senior Assistant Director/ Senior Assistant Manager in various financial and management reporting and audit issues
• Other adhoc work

Requirements

• Diploma or Bachelor Degree or equivalent in accountancy
• Preferably at least 2 years’ experience in handling research project accounting and submission of grants claims or equivalent knowledge and experience would be advantageous
• Proficient in Microsoft office, SAP (Ariba/Hana/Concur) and Workday

Hiring Institution: NTU

• Ensure efficiency in carrying out the following tasks:
• Maintenance of SAP project accounts, funded programs and grant accounts for new projects and changes to existing projects
• Liaise and clarify with various stakeholders on account creation matters
• Verification of financial information for project setup and budget virement in research system
• Prepare claims and trigger invoice from research system
• Prepare fund transfers journals
• Follow up to clear outstanding items
• Follow up with funders on outstanding claims
• Prepare Final statements of accounts (FSOA)
• Refund of balances (payments & journals)
• Closing of SAP accounts
• Closing of project accounts
• Ensure timely submission of research grant claims
• Prepare grant claims in accordance with the funding agencies mandate
• Check to ensure that the grant claims prepared by Schools/Centres are accurate and are in accordance with the funding agencies mandate
• Ensure FSOA are submitted to funding agencies within the stipulated timeline
• Prepare journals to allocate grants received to individual projects (Joint collaboration projects)
• Handle enquiries from funding agencies, Schools, researchers
• Participate and/or drive ongoing and ad-hoc projects in improving processes and systems enhancements and/or formulation of policies relating to financial administration of research grants
• Clear grant claim queries raised by funding agencies promptly
• Liaise with funding agencies, PI etc when the need arises
• Follow-up with PI/Schools on non-fundable expenses
• Support Senior Assistant Director/ Senior Assistant Manager in various financial and management reporting and audit issues
• Other adhoc wor