Senior/Executive, Lease Management (2-Years Contract)

at  CapitaLand

About Us
Headquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real estate investment manager (REIM) with a strong Asia foothold. As at 30 September 2023, CLI had S$133 billion of real estate assets under management, and S$90 billion of real estate funds under management (FUM) held via six listed real estate investment trusts and business trusts, and more than 30 private vehicles across Asia Pacific, Europe and USA. Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics and data centres.
Job Description

Job Responsibilities

• Conduct due diligence and checks on new tenants and existing tenants prior to the issuance of Lease offer for new lease and renewal.
• Prepare lease offers & other lease documentations and updating of lease data to system.
• Liaise with external solicitors on preparation of lease documentation for all parties’ execution via DocuSign and monitor status.
• Update Deals Done/Marketing Fee report.
• Notify affected tenants of area after survey – compute revised rent, service charge and security deposit after survey; collect shortfall and up-stamp fee (as applicable); perform lease change to Contract via system.
• Prepare Supplemental letter for lease extension; liaise with tenant on execution of the document; and complete e-stamping in IRAS portal.
• Prepare letter of consent for novation/assignment of lease. Liaise with external solicitor on the preparation and execution of the agreement/deed.
• Generate cashflow from system for monthly rental billing.
• Prepare refund of deposits via system upon lease expiry or earlier lease termination.
• Monitor Gross Turnover Sales Figures (GTO) of retail tenants with GTO component including monthly submission of GTO and yearly submission of audited statement/statutory declaration. Update GTO data in system for billing.
• Submission of quarterly URA survey report via URA website.
• Preparation of any leasing related documentation.
• Any other duties to be assigned by the reporting supervisor as required.

Job Requirements

• Degree / Diploma in Business, Estate Management or equivalent
• Minimum 3 year of relevant experience in the real estate industry, preferably in the leasing sector
• Good interpersonal, written and communication skills
• Team player who is also independent, meticulous and customer service oriented

Benefits

• Comprehensive medical coverage
• Training and development opportunities
• Subsidised rates at Ascott serviced residences
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement:
At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.
Only shortlisted candidates will be notified

• Conduct due diligence and checks on new tenants and existing tenants prior to the issuance of Lease offer for new lease and renewal.
• Prepare lease offers & other lease documentations and updating of lease data to system.
• Liaise with external solicitors on preparation of lease documentation for all parties’ execution via DocuSign and monitor status.
• Update Deals Done/Marketing Fee report.
• Notify affected tenants of area after survey – compute revised rent, service charge and security deposit after survey; collect shortfall and up-stamp fee (as applicable); perform lease change to Contract via system.
• Prepare Supplemental letter for lease extension; liaise with tenant on execution of the document; and complete e-stamping in IRAS portal.
• Prepare letter of consent for novation/assignment of lease. Liaise with external solicitor on the preparation and execution of the agreement/deed.
• Generate cashflow from system for monthly rental billing.
• Prepare refund of deposits via system upon lease expiry or earlier lease termination.
• Monitor Gross Turnover Sales Figures (GTO) of retail tenants with GTO component including monthly submission of GTO and yearly submission of audited statement/statutory declaration. Update GTO data in system for billing.
• Submission of quarterly URA survey report via URA website.
• Preparation of any leasing related documentation.
• Any other duties to be assigned by the reporting supervisor as required