Senior Executive, Secretarial & Administration

at  RollsRoyce

JOB DESCRIPTION

A new opportunity has arisen for a skilled Senior Executive, Secretarial & Administration like you, to oversee and bring expertise to our team.
Rolls-Royce Power Systems is headquartered in Friedrichshafen in southern Germany and employs around 9,000 people. The product portfolio includes mtu-brand high-speed engines and propulsion systems for ships, power generation, heavy land, rail and defence vehicles and for the oil and gas industry as well as diesel and gas systems and battery containers for mission critical, standby and continuous power, combined generation of heat and power, and microgrids.
At Rolls-Royce, we look beyond tomorrow. We continually pioneer integrated power and propulsion solutions to deliver cleaner, safer and more competitive power.

KEY ACCOUNTABILITIES:

• Manage company level documentation and ensure compliance with statutory and regulatory requirements, including filing of statutory returns, maintaining statutory registers, and updating corporate records.
• Provide secretarial/administrative support and travel arrangements for the Country Management Team of Rolls-Royce Solutions Asia.
• Assist in regular Management Team meetings in coordinating schedules, preparing agendas and maintaining minutes of meetings.
• Organize and project manage delivery of events such as off-site conferences of senior leaders, annual dinner, visits, customer and team building events.
• Assist in the management of office operations, including ordering supplies, managing vendors for admin services, handling all admin related expenses. Ensure spend is within budget and take necessary actions if deviation to budget occurs or is anticipated.
• Co-ordinate regular activities for the Country Management Team e.g. regular reports to board/committees, manage the reporting cycle, and proactively prepare documents as necessary. Draft and circulate relevant internal communications.
• Any other assignment from time-to-time.

QUALIFICATIONS AND SKILLS:

• At least 3 years relevant working experiences
• Strong communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels
• Excellent organizational and time management abilities, with a keen attention to detail
• Ability to adapt to changing priorities and work effectively in a fast-paced environment
• Problem-solving skills and a proactive approach to addressing challenges
• Professional demeanour and the ability to maintain confidentiality when dealing with sensitive information
  We offer excellent opportunities to develop, along with a competitive salary and exceptional benefits.

OUR PEOPLE ARE OUR POWER

We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives. And the more perspectives we have, the more successful we’ll be. By building a culture of respect and appreciation, we give everyone who works here the opportunity to realise their full potential. You can learn more about our global Inclusion strategy here .
Rolls-Royce follows a merit-based employee recruitment process and does not charge/accept any payment/security deposit from candidates during the recruitment process. Candidates seeking employment with Rolls-Royce should be cautious of potentially fraudulent communications and offers from individuals and agencies purporting to be from, or acting on behalf of, Rolls-Royce.
Please refer to the Career section on the Rolls-Royce website to verify employment offers or vacancies. Rolls-Royce shall not be liable for any loss, damage or consequences that may arise from any communication or offer of employment not directly made by Rolls-Royce.
Rolls-Royce reserves the right to take legal action against any individuals or agencies acting on behalf of Rolls-Royce without authorisation.

Please refer the Job description for details