Career Opportunity
Role Title
Senior Finance Associate
Purpose of role
The Senior Finance Associate is responsible for administering end-to end Financial Management Operations processes, in accordance with company and regulatory requirements. This includes business travel expense reimbursements in Workday, as well as business process changes, maintenance, and upgrades to Workday-Worker Spend Management (WSM). This position will also be responsible for the analyzing, auditing and validation of EAS-AP data and payments. The role is responsible for providing guidance and training to the team as each member works to accomplish his/her role in the department, while acting as a key link between the team and the Manager. This job requires technical and analytical expertise, the ability to read and understand complex instructions and guidance, excellent verbal and written communication skills, and the ability to prioritize responsibilities to meet tight deadlines.
Job Description
Key Responsibilities

Business Travel Expense (BTE) and Workday-Worker Spend Module (WSM)

• Administration and maintenance of WSM business processes. Troubleshooting all WSM related errors
• Lead quarterly system upgrade testing and validation
• Maintenance of all training materials
• Analytical review and timely processing of all BTE expense reimbursements while maintaining adherence to all related policies
• Identification of BTE related issues which may include additional authorization and information and/or possible ineligibility of the expense
• Communication (verbal and written) with all levels in regard to the management of expenses
• Training, support of WSM utilization and the processing of expense reports for various employees, Board Members and/or their delegates, contingent workers and the FMO team

EAS AP System Module

• Administration and maintenance of the EAS AP module. Daily monitoring and troubleshooting of all EAS AP related errors. Maintenance of Repetitive Payments including direct support to Annuities Team with RP related issues
• Approve and release AP payment entries as required
• Processing and payment of rent and utilities installments, property management fees, tax payments, Board Member payments etc. on a timely basis
• Identify and report on federal, provincial and local regulations concerning tax and/or withholding and self-assessment of taxes
• End to end processing and settlement of dividends, claims, new business, annuities and all other manual member related Electronic Funds Transfers (EFT) and check payments for Foresters Financial and its subsidiaries
• Provides support/back-up for Team Lead and Manager
• Provides guidance and direction to other team members
• Training of new employees as required
• Assist Team Lead and Manager with Special Projects
• Authorization responsibilities for cash wire transfers, includes time sensitive and high dollar value items (approximately $3 million per transaction)
• Creates and develops department processes and procedures as required

American Express US and Canadian Corporate Card Programs

• Administration and maintenance of the overall program.
• Preparation, set-up, cancellation of new or existing Corporate Cards.
• Troubleshooting Amex related system errors
• Support all cardholders in regard to account issues
• Liaison with Account Development Representatives (American Express) and Customer Service as a co-administrator for the US and Canadian program
• Utilize the At Work online site for reporting requirements, account inquiries and statement retrieval
• Monitor and ensure that BTE Amex transactional data is uploaded to WSM accurately for all Corporate Cardholders
• Identify, support and resolve FMO inquiries from internal and external stakeholders-escalating to the Manager-FMO where necessary
• Maintenance of Finance policies and procedures, updates and changes as required
• Representative for BCP program, attending BCP meetings, creating test plans, offsite testing and maintaining documentation

General Ledger Account Reconciliations

• Prepare 2-6 bank reconciliations on a monthly basis, with balances ranging from $10K and up to $30M, with large volume of transactions and high complexity
• Investigate and resolve problem items, bring problem items to the attention of the manager on a timely basis
• Communicate and follow-up with other operating areas to ensure timely clearing of their items
• Keep reconciliation records clean and organized for audit purposes

Internal and External Audit

• Prepare and provide the Senior Management Expense Audit Report on a quarterly basis using Workday
• Report on T2200 requirements, cross border travel and other requests as required by Finance
• Prepare and submit yearend audit requirements to external partners for tax purposes

FMO Employee Portal

• Manage and update portal content on a regular basis to ensure that material supports current policies and business processes
• Formal communication to all employees in regard to changes and updates to the FMO Portal

Key Qualifications

• Education - minimum required: University/College degree or diploma in Finance accounting or relevant field.
• Experience - minimum required: 2-4 years related work experience in Finance
• Ability to multi-task to meet tight deadlines
• Proficient in MS office, especially Excel
• EAS and/or Workday knowledge an asset
• Excellent organization skills with keen attention to detail
• Knowledge of accounting principles
• Strong work ethic and ability to deal sensitively with confidential information
• Strong interpersonal and communication skills (verbal and written)
• Team player with a positive attitude
• Ability to communicate with various levels of management
• Solid problem-solving and exceptional analytical skills
• Demonstrated initiative and strong decision making ability

LI-Hybrid

Equal Opportunity Employment and Inclusion – at Foresters Financial, we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion, Diversity and Equity (IDE) as a core strategic objective for building strong, innovative teams in which all our employees can show up wholly and authentically as themselves.
Foresters Financial strives to provide an accessible candidate experience for prospective employees with different abilities. If you anticipate needing any type of accommodations during the recruitment process, please email
accommodations@foresters.com in advance of your appointment.
Thank you for choosing Foresters. Only those candidates who will be selected for further consideration will be contacted by our Talent Acquisition Team

Please refer the Job description for details