Senior Finance Associate

at  Management Sciences for Health MSH

About the project:
The Fleming Fund aims to respond to the global threat of drug-resistant infections, also known as antimicrobial resistance (AMR). The aim of the Fleming Fund’s program of country, regional, and fellowship grants, managed by Mott MacDonald, is to improve the ability of Fleming Fund countries to diagnose drug-resistant bacteria, generate data, and strengthen surveillance to inform policy and practice at national and international levels.

During Phase I, support has been provided to >200 surveillance sites in Africa and Asia. About two-thirds of these have been in the human health sector with the remainder being in animal health, veterinary services, food safety, and environment laboratories. Phase II of the Fleming Fund is set to provide further support to Fleming Fund countries. Investing in similar areas, the program focuses on four outcomes:

• Production of quality AMR/U/C and burden data
• Quality analyses of data
• Sharing analyses and data with decision-makers
• Promoting sustainable investment to counter AMR

About the role:
The Senior Finance Associate will be responsible for assisting the Finance and Operations Manager with safeguarding the assets (financial and physical) of MSH and ultimately the Fleming Fund or other donor against fraud, loss or misuse. The Senior Finance Associate will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The Senior Finance Associate will be aware of, and adhere to, MSH’s Procurement Integrity standards in all activities.

General Responsibilities

• Prepare payment vouchers.
• Properly code all transactions.
• Control and enter all expenses from the petty cash.
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the MSH account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone).
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Preparation and filing of forms for payments of taxes and social security.
• Other tasks as requested by supervisor.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
• Monitor and ensure compliance.
• The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.

This list is not exhaustive, the Senior Finance Associate will be expected to carry out other duties as assigned to achieve the outcomes desired by our client and needed by the people the project aims to serve.

QUALIFICATIONS

What do you need to apply?
MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.
Specific requirements for this role would be:

Education:

• Minimum of University Degree or HND in Accounting/Finance

Experience:

• Bachelor’s Degree and 4 years of related experience.
• Experience or understanding of key aspects of accounting.
• Comprehensive understanding of general and technical aspects of the job
• Proficiency in Microsoft Office programs, especially Excel spreadsheets.
• Experience in the use of accounting software (QuickBooks preferred).
• Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
• Demonstrate good judgment and sound financial “common sense”.

Knowledge and Skills:

• Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English.
• Excellent communication skills.
• Excellent organizational and interpersonal skills with a service-oriented outlook.
• Advanced reporting skills.
• Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).

Competencies:

• Ability to work under pressure.
• Ability to work independently, prioritizes tasks, and meets deadlines.
• Understanding of the tenets of cash control and asset management and must be able to complete timely and accurate account reconciliations.
• Ability to follow MSH and donor policies and procedures for procurement and documentation and ensure adequate accounting documentation for a proper audit trail.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Polic

• Prepare payment vouchers.
• Properly code all transactions.
• Control and enter all expenses from the petty cash.
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the MSH account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone).
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Preparation and filing of forms for payments of taxes and social security.
• Other tasks as requested by supervisor.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
• Monitor and ensure compliance.
• The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor