SENIOR FINANCIAL ANALYST AND REPORTING OFFICER

at  Georgian College

SENIOR FINANCIAL ANALYST AND REPORTING OFFICER(Job Number: 94-24)
Department: Accounting
Campus: Barrie
Classification: Support Staff
Posting Date: May 2, 2024
Salary Range: $41.12 (start rate) - $47.67 (4-year rate)
Hours Per Week: 40 hours per week
Status: Full Time

Reporting to the Controller, the Senior Financial Analyst and Reporting Officer provides functional leadership, guidance and expertise in the coordination, development and maintenance of the annual operating budget process, financial planning, monthly forecasting, costing and financial analysis for, Federal and Provincial Ministry grants , including but not limited to Literacy Basic Skills (LBS) and Employment Services (ES), Immigration Refugees and Citizenship Canada (IRCC), Pre-Apprenticeship Programs (Pre-APP) and Apprenticeship Enhancement Funds (AEF) etc. Specific duties include, but are not limited to:

• Provides functional guidance, advice and mentorship to the other team members, both in accounting and other areas/departments
• Prepares detailed reports and recommendations for the Controller, VP Finance, Directors, Executive Directors, Managers, and senior management, highlighting key findings, risks, and opportunities associated with grant funding decisions
• Prepares the Apprenticeship Seat Plan Audit Detail Report and Apprenticeship Seat Plan Audit Summary Report to calculate the daily cost rate for each Apprenticeship Trade and compares it to the actual funding provided by the Ministry. The Reports are provided to the Ministry, the College President, and senior management
• Collaborates with Executive Directors and Directors, of multiple departments to advise on the budget calculations of Call for Proposal applications
• Monthly calculation and posting of the College Vacation Accrual, preparation of the analysis and forecasting
• Serves as liaison between Georgian Stores, and Accounting, which includes providing completed analyses and reports
• Assists the Georgian Stores Manager and Director in the Georgian Stores budget preparation and bi-annual budget reviews
• Provides leadership to the budget-holders in the development, preparation and maintenance of the annual budget to be included in Grant applications
• Liaise with budget holders throughout process, provides guidance and clarification to managers and their staff as their individual grant applications budgets are prepared
• Analyze month-end and year-end results versus budget and prepare variance explanations/rationale
• Interprets Funding Guidelines criteria for the eligible and in-eligible expenditure. Assists, directs, and provides guidance to the applicant (department) regarding the completion of the applications
• Develops and manages the timeline and schedules meeting for the review and approval process by the Dean/Director/Managers, with Finance, with Controller and the Vice President, Finance and Corporate Services (48 hours minimum). This is completed for all the applications both Federal and Provincial Ministries, along with other funding sources such as Ashoka, and United Way
• Develops Planning Budget Submissions (PBS) for particular activities/contracts to ensure all funding has been maximized, to mitigate any risk of reduction in the College’s cash flows
• Works with managers to ensure contracts are monitored to ensure all expenses are accounted for according to Generally Accepted Accounting Principles (GAAP)
• Monitor all salary expenses
• Advises Managers, Directors and Deans in the preparation, monitoring and implementation of budgets, business plans, proposals, transfer payment agreements (TPA), contracts, and program expectations

QUALIFICATIONS:

• Successfully completed a four-year post-secondary degree in Finance or Accounting or equivalent professional designation (CPA)
• A minimum of five year’ experience developing, maintaining, and controlling multi-divisional budget and financial systems
• Experience in monthly/quarterly financial reporting, including budgets and variance analysis
• Experience integrating financial systems and data management software tools to perform comprehensive analytical review procedures
• Experience providing guidance to other team members, both in accounting and other areas/departments, related to process, procedures, as a subject matter expert
• Experience and knowledge of the postsecondary sector with direct experience in budgeting and forecasting in considered an asset
  Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.
  Alternate formats will be provided upon request throughout the recruitment and selection process.
  Georgian College has introduced Flex Work for some positions. This position is currently eligible for Fully Remote Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the Flex Work guidelines. All employees are required to permanently reside in the province of Ontario.
  Applications for this position must be received by 11:59 p.m. on May 19, 2024. While we thank all applicants, only those contacted for an interview will be acknowledged.

• Provides functional guidance, advice and mentorship to the other team members, both in accounting and other areas/departments
• Prepares detailed reports and recommendations for the Controller, VP Finance, Directors, Executive Directors, Managers, and senior management, highlighting key findings, risks, and opportunities associated with grant funding decisions
• Prepares the Apprenticeship Seat Plan Audit Detail Report and Apprenticeship Seat Plan Audit Summary Report to calculate the daily cost rate for each Apprenticeship Trade and compares it to the actual funding provided by the Ministry. The Reports are provided to the Ministry, the College President, and senior management
• Collaborates with Executive Directors and Directors, of multiple departments to advise on the budget calculations of Call for Proposal applications
• Monthly calculation and posting of the College Vacation Accrual, preparation of the analysis and forecasting
• Serves as liaison between Georgian Stores, and Accounting, which includes providing completed analyses and reports
• Assists the Georgian Stores Manager and Director in the Georgian Stores budget preparation and bi-annual budget reviews
• Provides leadership to the budget-holders in the development, preparation and maintenance of the annual budget to be included in Grant applications
• Liaise with budget holders throughout process, provides guidance and clarification to managers and their staff as their individual grant applications budgets are prepared
• Analyze month-end and year-end results versus budget and prepare variance explanations/rationale
• Interprets Funding Guidelines criteria for the eligible and in-eligible expenditure. Assists, directs, and provides guidance to the applicant (department) regarding the completion of the applications
• Develops and manages the timeline and schedules meeting for the review and approval process by the Dean/Director/Managers, with Finance, with Controller and the Vice President, Finance and Corporate Services (48 hours minimum). This is completed for all the applications both Federal and Provincial Ministries, along with other funding sources such as Ashoka, and United Way
• Develops Planning Budget Submissions (PBS) for particular activities/contracts to ensure all funding has been maximized, to mitigate any risk of reduction in the College’s cash flows
• Works with managers to ensure contracts are monitored to ensure all expenses are accounted for according to Generally Accepted Accounting Principles (GAAP)
• Monitor all salary expenses
• Advises Managers, Directors and Deans in the preparation, monitoring and implementation of budgets, business plans, proposals, transfer payment agreements (TPA), contracts, and program expectation