Senior Human Resource Assistant (2 positions) / 240246

at  Asian Development Bank

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Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
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As a Senior Human Resource Assistant, you will undertake and/or coordinate a range of operational duties and support processing activities in BPHP strategic staffing and resource requirements and talent management.

You will:

• Facilitate advertisements of vacancies and assess cost-effective media placements which may include call for proposals and/or advertisements for HR related programs (e.g. Internship, Young Professional, Partnership Talent). Prepare correspondence/documentation relevant to the process.
• Conduct initial review and pre-screening of applications prior to referral to departments and provide operational and administrative support required in the selection.
• Arrange all activities related to panel interviews including identifying selection panelists, coordinating interview schedule; arranging face-to-face or videoconference interviews; facilitating room arrangement; arranging travel, visa and hotel booking arrangements; processing reimbursement expenses; and monitoring of submission of interview reports. Coordinate with Corporate Services Department, Controller’s Department, and other offices on administrative arrangements for the interview of candidates.
• Assist in the recruitment process by (i) preparing salary comparison and salary offer; (ii) issuing preliminary offer to candidates; (iii) and drafting memorandum to Management; (iv) conducting pre-employment requirements; and (v) issuing formal offer to candidates.
• Respond to inquiries relating to recruitment and program requirements and procedures. Provide feedback to candidate’s queries on terms and conditions of appointment, and other administrative arrangements. Coordinate with other divisions in BPMSD, as necessary.
• Ensure completeness and accuracy of candidate’s records in Human Resource Management System. Prepare personnel announcement for staff movements.
• Review request for staff actions; provide background information to HR business partners to assist in the recommendation for management approval; and prepare the necessary documents for the approval of the staff’s personnel action.
• As required, support the on-boarding process for HR-related programs including briefing and orientation and coordinate with relevant ADB departments/offices such as BPMSD and CSD.
• Assist in briefing supervisors on program guidelines/principles as required.
• Assure consistent level of protocol, manage data collection and analysis, develop and/or maintain relevant databases for recruitment and other HR-related to facilitate monitoring, reporting, and communication.
• Evaluate requests from departments for temporary staffing and coordinate with the servicing agency for the completion of requests.
• Review and recommend enhancements/improvements in ADB’s webpage and intranet related to recruitment or promotion of HR-related programs. Conduct and organize outreach activities/networking events and disseminate information to target audiences.
• Provide support to talent management and retention activities as required.
• Perform other assignments as required and reflected in the incumbent’s workplan.