Senior Manager: Compliance, Governance, Risk & Company Secretary

at  DHL Express

IT’S AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHER

Why do people call us the world’s most international company? Is it because we operate in more countries than any other logistics provider? Is it because we invented cross border shipping over 45 years ago? Or is it, perhaps, because what we do connects people across the world. And the more we can connect people, the better life on earth becomes.
We love our role in the world. And we’re looking for the right people to help us maintain – and grow it. People like you.

MINIMUM REQUIREMENTS

Education & experience

• Bachelor’s degree in legal, Compliance, Finance, or a related field
• Post Graduate Study in Law, Compliance or Related Field beneficial
• Minimum of 5 -8 years’ relevant experience in compliance, internal control and/ risk management areas
• Proficient in Microsoft Office (MS Word & Power Point) Senior level representational experience
• An understanding of the express business and operations would be an advantage

ROLE CONTEXT

To act as the custodian and conscience of the country’s compliance management system and ZA legal compliance in all respects.
To act as a reference person and to coordinate compliance and legal matters in country (in alignment with the SSA Express Compliance Officer and SSA Finance Office) – single point of contact for relevant compliance issues, supporting legal and related activities.
Monitoring and supporting core compliance, risk and governance processes, to ensure they are embedded in daily operations e.g., compliance CRISP self-assessment, risk assessments, hospitality reporting, business partner screening, incident management, communication (incl. training).
Lead for Country BBBEE & Company Secretarial Duties & Responsibilities

KEY RESPONSIBILITIES

• Control owner for Compliance in respect of CRISP self-assessment with Finance Manager and ZA CFO.
• Alignment with Express Global Compliance Office and ZA CFO to specify concrete tasks.
• Identification of compliance functions / as-is activities in country
• Maintain Compliance Management System and support roll-out of core compliance processes in country (with focus on communications measures)
• Manage required monthly meetings and issue monthly reports as required by MD, CFO, SSA and SMT.
• Maintain an effective compliance function capable of assisting the Senior Management Team in overseeing and monitoring that the Organisation meets its legal and regulatory obligations and promotes and sustains a sound compliance culture within the organisation. Implementing a risk – based compliance plan to monitor compliance with the company’s system of compliance related internal controls, as well as legal and regulatory obligations and to identify, assess and report on key legal issues and regulatory risks
• Assess the appropriateness of policies, processes, and controls in respect of key areas of legal, regulatory, and ethical obligations and the effective monitoring thereof
• Monitor compliance shortcomings and instances of non-compliance and report the same to MD, CFO, SMT and relevant Regulatory authorities.
• To prepare and execute a BBBEE strategy in the spirit in which the BBBEE code is intended, to manage and ensure the ZA BBBEE rating is maintained, secured during the annual audit
• Ensure BBBEE Strategy is proactively budgeted for and costs are forecasted together with FM and CFO
• Manage quarterly BBBEE meetings with MD and CFO to report back on strategy and actions
• Attend to all company secretary functions of the company to ensure compliance with relevant legislation in South Africa.
• Set up and manage all statutory meetings as required to ensure compliance, for example Board Meetings, Annual General meeting, Social & Ethics Committee meetings (“Boards and Committee meetings”) etc, prepare and manage minutes, agendas and attend to all presentations to the Board of Directors
• Drafting and ensuring the execution and adoption of resolutions of the Board of Directors
• Provide guidance to the Board of Directors on what their responsibilities are under the rules and regulations to which they are subject and on how these responsibilities should be discharged. Provide advice, support and guidance to the Board of Directors on issues regarding Companies Act, regulations, and legislative requirements.
• Ensure all employees are aware of the 8 lawful processing of personal information of data subjects
• Process all PAIA (in terms of Section 18 of the PAIA) and POPI (in terms of Section 24 of the POPI Act) requests for personal information made to DHL
• Work with and communicate with the Regulator as set out in the POPI Act
• Appoint Deputy Information Officers and have the right to withdraw or amend the aforesaid delegation at any time thereafter
• Ensure registration of the IO takes place as dictated by POPI and such registration is submitted to the POPI regulator
• The role will require the individual to be the first point of call for less complex legal queries such as, but not limited to, drafting of terminations letters, settlement letters, lease notifications and the vetting of BBBEE and compliance clauses within contracts before SSA Legal from Regional Office is instructed.
• The role will require the individual to obtain the SSA Legal consultants approval and second vetting on any legal queries / noncomplex drafting of notices.
• The role will also require the individual as a compliance officer to guide stakeholders to SSA Legal when complex matters arise and require legal expertise and formal advice.
• SMT first contact support for legal matters, including guidance and review in liaison with SSA Legal.
• Overall Final Approval of legal matters and documents resides with SSA Legal and this role is responsible to ensure this is secured and records kept