Senior Manager, Project Controls

at  Autolus Ltd

EXPERIENCE

Minimum of 5 years experience in a pharmaceutical or wider engineering environment. (E)
Experience working in a GMP manufacturing setting. (P)

Experience working with some or all of the following:

• Contract administration (P)
• Procurement processes and scheduling (E)
• Tender / BID Analysis (E)
• Cost Reporting & Management (E)
• Project Management (E)
• Capital Project Delivery

QUALIFICATIONS

Engineering or Science degree (P)
Project Management Qualification (E)

SKILLS/SPECIALIST KNOWLEDGE

Start-up Culture and Challenges – Demonstrated ability to lead and motivate a team in the face of the ambiguity, lean resources, and multitasking requirements as in a start-up environment. Demonstrated ability to teach, work hands on when needed, and to lead by example from the front.
Keeps up to date with current trends in the business environment.
Impact and influence — Develops and maintains effective relationships (both internal and external) to facilitate changes necessary. Able to influence both above, to peers and below in a matrix environment.
Interpersonal effectiveness — Understand different points of view and resolves issues in a constructive manner. Able to operate effectively and comfortably in an international multicultural working environment.
Leadership — Ability to attract, lead, manage and inspire talent and resources across the entire organization.
Customer-centricity — Considers the impacts of all decisions on the customer, ensuring that any changes will improve and not impede customer service.
Excellent interpersonal and presentation skills to communicate effectively across all levels within the organization and multiple cultures.
IT literate and a comprehensive understanding of Windows based programmes to including MS Word, MS Excel and MS Outlook

ROLE SUMMARY

The Senior Manager, Project Controls is responsible for management and reporting of the capital plan and relevant project budgets. The role will analyze and assess budgets, coordinate with schedules and timelines under execution providing a link between project deliverables, procurement activities and final asset classification as part of the capitalisation process.
The role is based at Mediaworks offices as part of the Global Engineering function. Given the nature of the role travel will be required to other Autolus sites as required.

KEY RESPONSIBILITIES

• Managing all aspects of project controls from funding through closeout, including compliance to processes and policies.
• Embed capital planning and delivery procedures
• Working with Project Manager(s) in developing project strategies.
• Working closely with the Front-End Design & Planning team to develop conceptual estimates and schedules.
• Developing accurate estimates & schedules, with cost and schedule risk analysis, cash flow analysis, and data for benchmarking. In addition, owning and preparing key aspects within project funding documentation.
• Developing strategies and negotiating pricing for subcontractor scopes of work, reviewing, and analyzing engineer/contractor bids with team
• Monitoring and evaluating engineering and contractors’ physical progress.
• Addressing progress and delay claims from contractors.
• Analysis and accurate review of engineering/construction cost forecasts against scope.
• Preparing monthly cost reports and project status reports for senior management both on-site and corporately.
• Leading risk analysis reviews for cost estimates, forecasts and schedules using applicable software packages.
• Monitoring and handling capitalized overhead across all assigned projects.
• Exhibiting proactive safety leadership and behaviour.
• Communicating and escalating on project matters and/or project controls performance for their assigned projects to Engineering leadership.
• Coordinating compliance among global engineering team, overseeing audits.
• Embed a robust breakdown structure, integrating the data from each of the controls functions.
• Coordinate and lead estimating sessions to reach an agreed, market tested cost baseline with a focus on value for money and budget realism.
• Coordinate and lead planning sessions and workshops to compile the master project/programme schedule baseline, ensuring an achievable duration.
• Understand procurement principals, collating lead times within the schedule to communicate the prioritisation of ordering materials and equipment to meet scheduled install dates.
• Manage the risk management process, including being responsible for qualitative and quantitative assessments to support cost and schedule predictability.
• Stakeholder management ensuring all key stakeholders sign off the baseline and have visibility of regular progress updates.
• Embed a robust update process, ensuring schedule, interfaces, cost, risk and changes are managed effectively.
• Control costs with your knowledge of conceptual estimating, funding stage gates, basic contingency principals, procurement principals.
• Lead the change management process and work flow, providing a platform for adding/ tracking/ monitoring/ approving change in a timely fashion.
• Identify trends and root causes of deviations against the baseline using lead and lag indicators, reporting effectively any remedial actions in order to drive best value for the client.
  To perform other duties which are directed by the line manager.