Senior Office Coordinator

at  Adswizz

WHO WE ARE:

SiriusXM and its brands (Pandora, SXM Media, AdsWizz, Simplecast, and SiriusXM Connected Vehicle Services) are leading a new era of audio entertainment and services by delivering the most compelling subscription and ad-supported audio entertainment experience for listeners - in the car, at home, and anywhere on the go with connected devices. Our vision is to shape the future of audio, where everyone can be effortlessly connected to the voices, stories and music they love wherever they are.
This is the place where a diverse group of emerging talent and legends alike come to share authentic and purposeful songs, stories, sounds and insights through some of the best programming and technology in the world. Our critically-acclaimed, industry-leading audio entertainment encompasses music, sports, comedy, news, talk, live events, and podcasting. No matter their individual role, each of our employees plays a vital part in bringing SiriusXM’s vision to life every day.
SXM Media is the gateway for marketers to the largest digital audio advertising ecosystem in North America. As the combined advertising revenue organization of Sirius XM Holdings Inc., SXM Media spans across leading owned and operated audio platforms Pandora, SiriusXM and Stitcher; innovative ad tech solutions powered by AdsWizz; sonic creative consultancy Studio Resonate; and an extended content network featuring exclusive monetization agreements with Audiochuck, NBCUniversal, SoundCloud, and many more. Reaching more than 150 million listeners each month, SXM Media delivers audiences the tailored brand experiences they crave while putting creators first, making it easy for every marketer to produce, plan, buy and measure across its entire audio universe.

• Organize and manage the overall office.
• Maintaining the relationship with all office suppliers.
• Collaborate with Finance, Purchasing and Accounting teams to ensure invoices are paid in a timely manner with appropriate supporting documentation. Verify vendors are in the system for payment and manage facilities budget.
• Act as liaison for building maintenance and repairs, maintain relationship with property manager, building engineering, security, janitorial staff and with 3rd party vendors, including: HVAC, plants, furniture, beverage and snack, moving, office supplies, architect, contractor and graphics vendors as necessary.
• Local lead on project management for space planning, including build-outs and solutions for short-term space, equipment, and service needs.
• Greet and direct visitors, including vendors, clients, job candidates, guests and visiting employees.
• Oversee and administer employee badges including parking and building keycards.
• Order, manage, and maintain office supplies.
• Communicate office updates and general information
• Ensuring that the cleaning crew is fulfilling the tasks and guidelines imposed by the management team to provide a safe work environment
• Coordinating the mailing service, receiving daily mail and package deliveries and distribution.
• Ensuring a safe, clean and organized office
• Manage facilities reporting system; identify and implement systems and processes to gain efficiencies in work procedures.
• Perform various administrative duties such as:
• Provide admin assistance to leadership team as needed.
• Input and submit expense reports.
• Calendar and meeting management.
• Arrange travel.
• Meeting arrangements, organize catering for business meetings , and other miscellaneous tasks
• Prepare and submit Contract Approval Requests; monitor to completion.
• Manage reception desk: meet and greet visitors, answer phones
• Provide HR support including:
• New hire set up and assisting with onboarding
• Coordinating and planning office and recruiting events
• Be a friendly catch-all and resource for employee concerns, questions and requests.
• Performs other duties as assigned