PRINCIPAL REQUIREMENTS

• Used to operating in support of senior partners or similar grade
• A minimum of 5 years’ experience in a similar role
• Strong interpersonal communication skills
• Ability to multitask, use initiative and prioritise workload
• Requirement to be office based for at least 4 days a week
• Confident, with the ability to work within multiple management structures
• Positive and trustworthy individual
• Solutions driven and interested in active problem solving
• Excellent writing skills (draft letters, input to reports etc)
• Attention to detail and accuracy
• Responsive and flexible approach to work, with a “can-do” attitude to requests and tasks
• Very high level of proficiency in information systems and working knowledge of the following packages: Email, Internet, MS Word, Excel & PowerPoint and strong technology skills in general
  Further information
  In applying for a role with us, you consent that Mazars will process your personal data for the purpose of handling your application.
  Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Mazars operates within a preferred supplier list (PSL) and only work and partner with recruitment suppliers where our agreed contractual terms are in place. If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation.
  Mazars is an Equal Opportunities Employer
  

  MazarsTheSmartChoic

• Preparation of information, decks and reporting templates for divisional partners meeting, Executive and other team meetings on behalf of the Head of Consulting
• Preparation of information, decks and reporting templates for group committees and group reporting on behalf of the Head of Consulting
• Tender tracker management
• General administration and secretarial support to the two partners and wider team covering a range of support services offered by a person in this position, including:
• Manage relationships in confidence on behalf of the Partners including clients, staff and external parties
• Plan and schedule meetings, conferences and events as required
• Partner diary management (very limited)
• Screening and dealing with phone calls
• Organising and attending team meetings, circulating agendas and action items
• Organising travel arrangements
• Preparation of reports, minutes, presentations, and letters to company standard
• Invoicing/ billing and working with the accounts team at month end
• Some specific project work for internal administration or marketing related projects (eg events, website etc)
• Liaising with Facilities, Marketing and IT about various issues
• Other ad hoc duties as required

Particular responsibilities involved in this role relate to the following tasks:

• Management of departmental subscriptions and renewals
• Preparing tender documents, especially public body tenders on the eTenders platform
• Anti-money laundering procedures and client onboarding administration
• Attending debtors’ meetings and organising quarterly finance exercises