Senior Procurement Systems Analyst (term-limited)

at  Sound Transit

SALARY RANGE IS $65K TO $150K, WITH A MIDPOINT OF $105K. NEW HIRES TYPICALLY RECEIVE BETWEEN MINIMUM AND MIDPOINT, HOWEVER, WE MAY GO SLIGHTLY HIGHER BASED ON EXPERIENCE, INTERNAL EQUITY AND MARKET.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelors degree in Information Technology, Computer Science, Business Administration or closely related field with four years of experience in information technology that includes working with an enterprise level, networked server business application; OR an equivalent combination of education and experience.

REQUIRED KNOWLEDGE AND SKILLS:

• Principles and practices of computer science and information systems.
• Lean and Agile principles, methods and techniques.
• Strong technical and functional problem solving skills; analytical and quantitative, organized and able to multi-task.
• Operational characteristics of a variety of complex computer and network systems, applications, hardware, software and peripheral equipment, including Enterprise wide system applications dealing with financial data.
• Operations, services and activities of information systems programs.
• Advanced methods and techniques of systems programming, preparing system specifications, and preparing test data.
• Advanced principles, practices, methods and techniques used in the troubleshooting and maintenance of systems and applications.
• Advanced methods and techniques of using system design and development tools.
• Laws, regulations, and best practices related to procurement systems.
• Contracting principles and practices.
• Project management techniques and principles.
• Principles of business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• English usage, spelling, grammar, and punctuation.
• Principles of customer service.
• Eliciting and documenting business requirements and evolving them into functional requirements.
• Data management and governance, reporting tools, and workflows.
• Technical writing and documentation.
• Advanced-level knowledge of MS Office, Access, Visio, Publisher, SharePoint or other specialized computer systems and applications.
• Strong analytical skills for reviewing procedures and processes to develop logical and sustainable solutions to complex systems problems.
• The ability to apply quantitative concepts and techniques to develop and analyze data and reports.
• Reading, interpreting and applying technical publications, manuals and other documents into clear and concise technical reports and instructions.
• Detecting, isolating and resolving system and application problems using logical and methodical processes.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Establishing and maintaining effective working relationships with inter-departmental staff, management, vendors, outside agencies, community groups and the general public.
• Responding to inquiries and in effective oral and written communication.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Ability to work in a culturally diverse environment.
• Leading daily tasks, communicating, and providing feedback and acting as a resource to lower level assigned staff and consultants as requested.
• Maintaining confidentiality of secure information and communicating with tact and diplomacy.
• Industry principles and practices in procurement of Technology, Goods & Services.
• Performing a full range of duties involved in participating in the services and activities of the procurement process within the Procurement and Contracts Division.

GENERAL PURPOSE:

Under general direction, maintains, administers, monitors and provides analytical expertise and technical support for the agency’s enterprise system and highly complex/specialized technology applications for the Procurement & Contracts Division (PCD). Provides an overall strategic analysis, troubleshooting, testing, documentation, operation functionality, training, and services using enterprise and other system applications to provide internal and departmental customers with assistance with use of procurement & contracting support technology. Increases, develops and coordinates cross-department business processes for standardization and consistency. Analyzes standards and methodologies for improving procurement systems performance, utilization, reporting, and data updates to ensure compliance and data integrity.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Serves as the subject matter expert and lead on all procurement technology projects/assignments; leads, coordinates, and provides direction and guidance for lower level staff, consultants, and IT staff. Performs technical operations, troubleshooting and testing of Enterprise and other systems and applications in assigned area; develops test data and scripts; develops and updates documentation for Technical Manuals, System Specifications and Requirements, Test Scripts, and Training Manuals; applies knowledge and skills from technical publications, manuals and other documents to systems operations.
• Monitors performance of systems and processors and troubleshoots issues and concerns; responds to issues and works with IT and departments to resolve or direct resolution of issues as required.
• Plans and performs regular spot audits of the procurement technology systems and other applications to ensure proper controls and security features are in place and functional in addition to helping to identify for gaps and champion for technology improvements.
• Develops and maintains standard procurement systems operating procedures and process flows, analytic and project status reports, analyzing and troubleshooting data integrity issues, generating reports and coordinating system changes and problem investigation/resolution.
• Designs complex processes and implements projects using strong project management skills and process improvement methodologies.
• Responds to management requests for data or data analysis available through the enterprise system and other sources as assigned. Serves as the Subject matter expert for agency procurement systems users.
• Assists in development and management of spend analysis, including financial analysis and forecasting, cost/benefit and utilization analysis through system solutions.
• Provides support to the division on matters as directed; serves as staff on a variety of committees; maintains awareness of new trends and developments in the fields related to area of assignment; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Coordinates a variety of other division systems related programs, projects, and services and serves on a various committees as assigned; attends and participates in professional group meetings; stays abreast of new trends and innovations in the systems area of service; maintains awareness of federal, state and local regulations and impact of changes on the Agency; may work on or have lead on special projects or participate as member of other teams.
• Configures systems and related tools and applications as needed to improve or better support business functions.
• Champions and models Sound Transit’s core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.