Senior Programmes Officer

at  Kings College London

Job id: 090667. Salary: £37,332 - £42,099 inclusive of London Weighting Allowance.
Posted: 06 June 2024. Closing date: 23 June 2024.
Business unit: Faculty of Arts & Humanities. Department: Arts & Humanities Cluster Offices.
Contact details: Amrit Gill. amrit.gill@kcl.ac.uk
Location: Strand Campus. Category: Professional & Support Services.
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About Us
Faculty of Arts and Humanities:
King’s Arts & Humanities is distinctive in representing exceptional strength in both the longer established disciplines (such as Philosophy, Classics, Theology, English, History, Languages, and Music) and world-leading quality in more recently established fields (such as Digital Humanities, Film, Interdisciplinary Liberal Arts, and Culture, Media and Creative Industries).
The Faculty is organised into three Clusters, each of which has dedicated professional services teams. This role will be based in the Arts Cluster.
Our students come from all over the world from many different backgrounds, attracted by our reputation for and dedication to excellent teaching, by the work we do to create a dynamic and inclusive community, and by the opportunity to study right in the heart of London, a global and multilingual city where we experience languages and cultures in action every day.
About The Role
We are looking for a Senior Programme Officer to join our Professional Services team, working within the Faculty of Arts and Humanities at one of the most prestigious universities in the UK.
The role offers an exciting opportunity to anyone who is interested in providing high quality comprehensive support for undergraduate and postgraduate programmes.
You will act as the first point of contact for students and academic staff, providing a professional, supportive, responsive and personable service. The role supports processes across the whole academic cycle, ensuring accurate and timely record management across multiple systems. This would be an ideal role for anyone with a passion for supporting the delivery of excellent education from the heart of London.
Key responsibilities
Work with relevant colleagues to plan programme cycles, considering the provision of processes throughout the academic year, identifying priorities and demonstrating flexibility throughout the cycle, recognising when priorities change, amending plans and adjusting work patterns accordingly
Supervise programme administration and co-ordinate processes relevant to the area of work, including assessments and module registration, in line with university deadlines and regulations, and Faculty and external requirements
Coordinate the management of day to day student enquiries with the Programme Officers to provide responses as appropriate within agreed timeframes, taking responsibility for responding directly to more complex enquiries and escalating with line manager when required
Ensure that quality assurance requirements and, where required, accreditation requirements are met for all provision. To service committees as directed by your line manager.
Develop and improve the service through eliciting and responding to service user feedback, identifying and suggesting service improvements and implementing new ways of working as directed.
Work flexibly as part of a team, supporting others in times of high-volume activity. Participating in and coordinating new starter inductions. Covering staff absence and deputising for the line manager as and when required
Work with the wider university community to ensure up-to-date and consistent practices are followed when utilising systems (e.g. student records systems and virtual learning environments) to undertake both day-to-day functions and higher-level processes such as reporting and extracting data, ensuring accuracy of data and identifying and resolving issues
Engage with and triage students’ pastoral care needs, resolving straightforward issues where appropriate and escalating with, and informing, key stakeholders as per university frameworks
Receive, investigate and resolve low-level complaints and address service setbacks, exercising judgement and escalating to line manager where required
Take personal accountability for the data quality of student records, ensuring records are accurately maintained in accordance with the agreed retention schedules
Ensure all work is carried out in a professional and timely manner, with appropriate confidentiality and sensitivity. To maintain an up to date knowledge of the data protection requirements and to support Freedom of Information and subject access requests
About You
To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

• Excellent written and oral communication skills including the ability to draft document and correspondence
• Excellent organisation and time management skills.
• Excellent working knowledge of Microsoft Word, Excel, Teams, PowerPoint, and Outlook
• Ability to work with a broad range of stakeholders in a professional and assured manner.
• Comfortable with adapting to change, driving own professional development
• Curious, customer service oriented, with a commitment to personal accountability and continuous improvement
• Ability to build positive working relationships with team members, collaborating effectively to get things done.
• Methodical, detail oriented and flexible in approach to work, maintaining a high level of accuracy

Desirable criteria

• Experience in the use of databases, student records systems (such as SITS) and website content management systems
• Prior experience of working in a customer facing environment
• Experience of using virtual learning environments
• Previous experience of working in HE.

Full details of the role and the skills and experience required, can be found in the attached job description which provided on the next page.
Further information
We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.
We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King’s.
We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.
To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages.

Please refer the Job description for details