Senior Project Coordinator

at  Conservation International

SENIOR PROJECT COORDINATOR

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION DESCRIPTION - THIS POSITION IS BASED IN SINGAPORE

Provide administrative and organizational support for a conservation-related program or project including administrative support to the Director and/or senior staff. Organize conference calls, team/committee meetings, trainings, workshops, social events and manage agendas, logistics, minutes, and reporting. Manage travel arrangements and the department calendar. Support training and learning events including communications, travel logistics, venue oversight, and processing travel reimbursements and related event expenses. Support overall program communications including drafting memos, presentations, conducting and compiling research. Maintain the program website and post documents, fact sheets, FAQ, and related information updates.

• Supporting the Founding Managing Director and core Great Peoples Forest (GPF) team with administrative tasks and internal operations such as file management.
• Supporting grant management, stewardship, and coordinating contact with Founding Implementing Partners.
• Taking minutes and recording actions from meetings, tracking project actions, following up with team members for updates, and recording this in a project tracker.
• Diary management, organizing team meetings, and organizing board meetings for the GPF Executive.
• Supporting and coordinating in-person meetings and events (e.g. partner convenings - at least 4x a year), including collating agendas and attendee lists, booking travel, accommodation, and meeting rooms.
• Support with fundraising bids.