Senior Project Manager

at  COSTI Immigrant Services

QUALIFICATIONS:

• Bachelor’s degree or higher in a relevant field such as Business Administration, Project Management, Information Technology.
• 5+ years of proven experience as a project manager, with a focus on ERP implementations or large-scale system deployments.
• Strong leadership and communication skills, with the ability to effectively coordinate cross-functional teams and stakeholders.
• Excellent organizational and time management skills, with a keen attention to detail and the ability to manage multiple priorities concurrently.
• Proficiency in project management methodologies, tools, and software. PMP certification is preferred.
• Experience developing RFP documents and managing the vendor selection process for IT, ERP, and HCM projects.
• Ability to analyze complex technical requirements and translate them into clear project objectives and deliverables.
• Experience leading and implementing projects that involve major changes to business systems and processes, including managing team resources, systems development, estimating effort and costs, and planning and scheduling project activities.
• Experience as a Project Manager across a variety of sectors, working in multiple concurrent projects and managing complex technical projects with the ability to prioritize work assignments, meet deadlines and milestones, and work under pressure.
• Demonstrated experience with ERP and HCM software, specifically with Microsoft Dynamics 365 / NAV, business analysis skills.
• Knowledge of the Power Platform apps (Power BI, Power Apps), Azure Functions, 365 BC/HCM integrations.
• Microsoft Dynamics 365 and Power Platform certifications.
• Experience working in a multicultural environment.
• Demonstrated sensitivity to the needs of adult immigrants and refugees.
• Ability to work independently with excellent organizational and time management skills.

• Lead the comprehensive RFP process, this includes actively participating in vendor selection to ensure alignment with project goals and budgetary constraints, while fostering collaboration across cross-functional teams. Ensure smooth transition from RFP evaluation phase to project implementation, including documentation handover to implementation manager.
• Develop comprehensive RFP documents outlining project requirements, technical specifications, and desired outcomes.
• Establish and manage timelines and milestones for the RFP process, including deadlines and review procedures.
• Gather input from stakeholders at COSTI to align RFP requirements with business needs.
• Coordinate with procurement departments to facilitate RFP issuance and receipt processes.
• Review and evaluate vendor proposals to ensure alignment with project requirements, budgetary constraints, and quality standards.
• Develop and conduct initial assessments and screenings of vendors to determine qualifications and suitability by developing and utilizing assessment matrix.
• Coordinate vendor demonstrations or presentations for shortlisted candidates, facilitating Q&A sessions.
• Prepare detailed reports and analysis of vendor proposals, highlighting key findings and recommendations.
• Assist in negotiations with selected vendors regarding contract terms, pricing, and service level agreements.
• Collaborate with legal and procurement stakeholders to finalize contracts and ensure compliance with policies and regulations.
• Facilitate kickoff meetings with selected vendors and internal project team members.
• Maintain accurate records of the RFP process and vendor selection progress.
• Communicate effectively with internal stakeholders, addressing inquiries and concerns regarding RFP activities and outcomes.
• Ensure adherence to organizational policies, procurement regulations, and industry best practices throughout the RFP process.
• Conduct quality assurance reviews of RFP documents, vendor communications, and evaluation procedures.
• Define clear deliverables, roles, and responsibilities for project staff, facilitating regular status meetings.
• Support the project team by overseeing and monitoring project progress according to agreed measures and procedures.
• Supervise project work and manage schedule adherence, whether executed by internal or external resources.