Senior Proposal Coordinator

at  Parsons

JOB DESCRIPTION:

Parsons is looking for an amazingly talented Senior Proposal Coordinator to join our team! In this role you will coordinate numerous administrative tasks related to business plans, proposals, qualifications packages, presentation materials, and business development reports.

WHAT REQUIRED SKILLS YOU’LL BRING:

• Degree in Business Administration (or equivalent)
• APMP qualifications preferred, though not essential.
• Demonstrable experience in working in a similar environment.
• Demonstrable knowledge of the Shipley Proposal Process or similar.
• 7+ years of related work experience in an administrative capacity, including some editing or publishing experience is required
• Strong written and oral communication, organizational, and interpersonal skills are required, as well as a demonstrated ability in exercising tact and diplomacy for resolving production problems in stressful situations.
• Demonstrated proficiency in keyboard skills and a working knowledge of MS Windows and related software for desktop publishing, graphics, word processing, spreadsheets, database management, and client presentations is required. InDesign experience is preferred.
• Ability to work to tight deadlines with minimal supervision.Ability to work on multiple proposals in parallel and prioritize/manage conflicting activities.

• Gathers and organizes information from many sources, coordinates priorities with the manager, transmits the data to the appropriate support group for review, word processing or graphics design work.
• Supports the Proposal Manager to ensure that an assigned proposal is developed and submitted in a timely manner.
• Adheres to Parson’s Winning Process for the development and submission of a compelling, compliant and comprehensive proposal to our clients.
• Supports other team members in developing submissions the clients as required.
• Tracks the packages against the schedule and immediately notifies the manager of potential delays.
• Participates in resource planning to enable the manager to meet all production milestones.
• Assembles the master originals from which the reproduction of the proposal, qualifications document, or presentation materials are printed.
• Schedules the reproduction of proposal deliverables with the appropriate support groups, communicating deadlines and confirming the requirements are completely understood.
• Proposes practical solutions to production problems as they arise. Edits and organizes all written technical materials supplied by support groups including organization of chapters, tables, exhibits, and attachments.
• Provides graphic and layout assistance to improve the quality of the proposal produced.
• With the support of management, maintains current resumes on project assigned personnel, job descriptions, company and corporate organization charts, and other standard materials for proposals.
• Helps maintain database on previous projects and clients.
• Maintains technical writing standards and file management for proposals.
• May make recommendations regarding better methods for creating proposal materials and improving the appearance of Company presentation materials.
• Performs other responsibilities associated with this position as may be appropriate.