Senior School Administrator

at  Hillfield Strathallan College

About Hillfield Strathallan College
Founded in 1901, Hillfield Strathallan College (HSC) offers a seamless academic journey from 18 months to 18 years. Located on a 50-acre campus on Hamilton’s West Mountain, HSC provides a unique educational pathway for students through four school offerings: Junior, Montessori, Middle and Senior. HSC prepares students to live with purpose – to understand their world, inspire, lead, act and make a difference in their own unique ways.
Senior School Administrator

POSITION OVERVIEW:

The senior school administrator will support the principal, vice principals, staff, and students in the effective and efficient operation of the school.

QUALIFICATIONS:

College diploma
Minimum 3 years experience providing office support in an educational setting
Please indicate your interest by submitting a resume and cover letter by 4:00 p.m. on Wednesday, April 24, 2024 to http://hsc.simplication.com/WLSBLogin.aspx
Our commitment to inclusion across gender, age, religion, identity and experience moves us forward and creates a sense of community at HSC that we are proud of, where everyone feels welcome and feels that they belong.
We encourage applicants who may contribute to the further diversification of this community. Pursuant to the Accessibility for Ontarians with Disability Act, if you require accommodations at any time throughout the application process, please contact Human Resources prior to the closing date so the appropriate arrangements can be made.
While we thank all applicants in advance for their interest, only those selected for interviews will be contacted

Responsible for receptionist duties for the Senior School
Responsible for attendance at the senior school, including school life events.
Support for E-Week: responding to emails for the Chair of Experiential Learning
Responsible for exam collection and storage of senior school examinations.
Assists and supports with the organizing/coordinating of Senior School events
Responsible for the distribution and mailing of Senior School Reports
Manages Transcript requests
Orders OSSGD certificates from the Ministry
Produces HSC Diplomas and sends them for printing to the Campus store
Compiles list of grads for the composite
Prints Diplomas and Ontario Scholar Certificates for graduates and put together in a presentation folder
Tracks/issues Ontario Education Numbers for new students
Picks up and distributes senior school mail daily
Assists on a needed basis with the Ontario Secondary School Literacy Test
Uses an online booking system to book rooms (meetings, refreshments, trips)
Provides administrative and clerical assistance to the Senior School on an ongoing basis; duties include typing correspondence, updating forms, and creating templates.
Responsible for records management of OSR in the Senior School
Provides updates on myHSC
Ensures calendars are up to date and conducts an Audit of myHSC to ensure information is updated on the Senior School pages.
Acts as backup to the Student Success Officer for urgent requests or to cover vacations/absences