Service Administrator

at  FLSmidth Inc

Do you want to make a difference in the world and contribute to a sustainable future?
We believe we can develop the technology and gain the know-how to make a difference. It’s a big responsibility, and we are committed to making an impactful positive change. We need your skills, curiosity, and drive for change to fulfil our goal. Together, we enable our customers to produce the materials and technology needed for a better future.
Come see the FLSmidth difference.
Department
SSAMESA - Professional Services.
Reporting to the Manager, Project & Admin Support
Role Purpose:
To assist in the management of the entire supporting function for Field Service teams in SSA, CA & WA.

Responsibilities

• To provide administrative support for the site and to interface between the various parties
• The successful completion of keeping up to date with all office and admin duties for Site Manager, Technical Support Officers, Safety officers and Supervisors.
• Capturing of Labor Work Hours and Collating of time sheets,
• Administrative Task directly linked to:
• Preparation and compilation of Proposals/Quotations,
• Order Acceptance and Acknowledgement
• Collection and Consolidation of all Site Related Documentation.
• Booking of medicals for field service team
• Excellent Report Typing and Formatting Skills
• Experience in order to cash (Invoicing) in a spare part environment.

Requirements

• BEng/ Diploma in Business Administration,
• Excellent Computer literacy and proficiency in Microsoft Office (Excel, Word, PowerPoint and Outlook) ERP system.
• Proven experience in a similar position with a minimum of 3 to 5 years’ experience.
• Solid understanding of health and safety regulations.
• Basic math and recording abilities.
• Excellent organizational skills.

What we offer
As an equal opportunity employer, FLSmidth embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply – the more diverse our employees are, the stronger our team is. In our commitment to equal opportunity and eliminating bias, we kindly request that you exclude personal information such as age, ethnicity, number of children, and photograph from your application materials.
Kindly note that we will be reviewing applications and conducting interviews on an ongoing basis so please apply as soon as possible.
All suitable candidates shall be subject to a personal suitability check which shall include but not be limited to a criminal record check, citizenship check, qualification verification and employment verification.
FLSmidth is the leading supplier of engineering, equipment and service solutions to customers in the mining and cement industries – for more information please visit FLSmidth.com/careers

• To provide administrative support for the site and to interface between the various parties
• The successful completion of keeping up to date with all office and admin duties for Site Manager, Technical Support Officers, Safety officers and Supervisors.
• Capturing of Labor Work Hours and Collating of time sheets,
• Administrative Task directly linked to:
• Preparation and compilation of Proposals/Quotations,
• Order Acceptance and Acknowledgement
• Collection and Consolidation of all Site Related Documentation.
• Booking of medicals for field service team
• Excellent Report Typing and Formatting Skills
• Experience in order to cash (Invoicing) in a spare part environment