Showhome Sales Administrator

at  Minto Group

Sales Administrator
Airdrie, Alberta
Build your future at Minto!
At Minto, our mission to build thriving communities starts with our first community - our employees. We are proud to have been named one of Canada’s Best Managed Companies in 2024, a testament to our nearly 70-year legacy and dedication to providing an exceptional employee experience.
We believe that great employees like you are essential to our continued success, and we invite you to join us on our mission. At Minto, we welcome change, celebrate new ideas, and provide you with the resources, professional training, and diverse opportunities to grow your career.

YOUR ROLE ON OUR TEAM:

The Showhome Sales Administrator (Wildflower) is based in our Airdrie sales center and is responsible for all administrative duties to support the Area Sales Manager and to provide an Ultimate Customer Experience for all Minto customers.

IN THIS ROLE, YOU WILL:

Answer telephones and inquiries, prospect for leads in Salesforce and book appointments for the Area Sales Manager;
Welcome and greet all visitors to the sales centre; quickly acknowledge customers’ presence and hand off to Area Sales Manager
Prepare sales documents including the Agreement of Purchase and Sale (APS) and send to purchasers via Docusign
Review all sales files for accuracy and FINTRAC compliance
Input and manage all listings on BODE including adjustments for sales status and price changes
Enter registrations into Sales Force, checking for previous registration for broker and Minto referrals
Accept and process deposits for purchase, submit to Head Office and complete all required FINTRAC documents
Order and maintain Marketing and Sales materials
Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly)
Prepare amendments and send to purchasers via Docusign
Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed
Maintain filing system and inventory of office supplies
Attend and participate in sales meetings as required
Write meeting minutes as required
Takes initiative to improve processes and solve problems
Assist in entering data in traffic form when required
Support management and sales representatives with administrative and sales-related tasks
Assist with the set-up of new sales centres at an operational level
Other duties within the scope, spirit, and purpose of the job, as requested by management.