SIAP SIAGA - Finance and Admin Assistant Bali (FXTE Position)

at  Palladium Group Inc

REQUIRED QUALIFICATIONS:

• Indonesian National, based in Bali.
• Secondary degree in Administration, Management, Secretary Academy, or other related fields.
• Minimum 5 years’ experience in supporting team or assistant to leadership.
• Strong communication, writing and analytical skills.
• Strong negotiation and problem-solving skills.
• Fluent in Bahasa Indonesia and English (preferable).
• Demonstrated ability to work with people from diverse backgrounds and perspectives, and a professional commitment to promote a culture of gender equality and social inclusion.

PROJECT OVERVIEW AND ROLE:

The Australia-Indonesia Partnership in Disaster Risk Management (SIAP SIAGA) is a five-year program (2019 – 2024)fundedby the Australian Government’s aid program and implemented in cooperation with the Government of Indonesia.
The program aims to improve Indonesia’s ability to prevent, prepare for, respond to and recover from disasters and strengthen cooperation between Australia and Indonesia on humanitarian issuesin theregion. The Program will be implemented at the national and sub-national levelsincluding in Bali Province.
The operations in Bali Province have started since early April 2020, in supporting the Government toresponse to COVID19 emergency. Since then, the program has been furtherextended and entered regularprogram activities from the beginning of 2021,with the program annual working plan (AWP) for 2021 being signed-off by BNPB. The program activities are currently progressing with more initiatives being implemented per the 2021 plan, in partnerships with various stakeholders, primarilyProvincial BPBDand other government offices.
The Finance and Admin Assistant is responsible for supporting the DRM Area Coordinator inBali with administrative support in the activities implementation and ensure compliance to the company policies and regulation, in close coordination and matrix oversight of the sub-nationalProgram Officer.

PRIMARY DUTIES AND RESPONSIBILITIES:

In general, this position is expected to:

• Carry out administrative functions within Bali Area Team in activities’ implementation
• Provide support in various activities included but not limited to administering the attendance records of Bali team (FXTEs and STAs), project letters, travels, and logistics for events/activities.
• Support Bali team in ensuring compliance on required documentations and proper documentation system for the team.
• Provide support in translation (or outsourcing translation) of key program documents to ensure that all critical documents are bilingual Bahasa Indonesia and English.
• Participate in regular team meetings, briefings and manage minutes of meetings.
• Other tasks as requested and agreed with the DRM Area Coordinator – Bali.