SIMON | Payroll Supervisor

at  Colas

Subsidiary: Simon
Simon is a subsidiary of Colas USA with operations throughout Colorado, Nebraska, South Dakota, and Wyoming. We specialize in aggregate, asphalt, and ready-mix concrete materials production, with expert teams providing high-quality asphalt paving, concrete, bridge, and utility construction services. Through strong local ties backed by global resources, we focus on quality and value to deliver the best products and services for our clients. What we do is bigger than construction – it is about connecting communities, building new roads to the future, and keeping the spirit of the pioneers alive and well. To learn more about Simon visit www.simonteam.com/.
Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, using new technology, and enhancing vertical integration at all levels of the company’s value chain. To learn more about the Colas USA Family of Companies, please visit www.colasusa.com.
Simon, and the rest of the Colas USA Family of Companies, is part of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. For information on our international network visit www.colas.com.

JOB SUMMARY:

Responsible for oversight of all hourly and salaried payroll processing, support, and administration for corporate and regional operations

EDUCATION:

• Bachelor’s degree in business administration, accounting, finance, or related discipline (or equivalent combination of education and experience)
• Valid Driver’s License and clean driving history

SKILLS:

• 5+ years of progressive experience in multi-location/multi-state payroll administration
• Experience with prevailing wages/certified payroll in a construction or similar environment preferred
• Demonstrated proficiency in MS Office Programs (Word, Outlook, Excel), accounting software (JD Edwards a plus); payroll systems; and other related software
• Solid understanding of generally accepted accounting practices related to the payroll function
• Ability to lead and develop others
• Ability to communicate with, and build and maintain effective working relationships with others at all levels
• Ability to respond to common inquiries or complaints, and interact professionally with others
• Ability to define problems, collect data, establish facts, and draw valid conclusions

PHYSICAL REQUIREMENTS:

• Most work performed in an office environment, quiet to moderate noise level
• Occasionally required to lift and /or move up to 25 pounds
• Sitting for long periods (up to 8 hours or more) at a desk using a computer; with intermittent breaks
• Occasionally required to stand and walk, reach with hands and arms and stoop, kneel, crouch, or crawl; visiting work sites may require walking over uneven terrain and some exposure to dust, chemicals and loud noise
• Some travel with overnight stays away from home may be required
• Regularly required to use hands to feel, handle and manipulate objects, write, use a keyboard and/or mobile device
• Regularly required to communicate (talk and hear), and perform tasks requiring visual acuity

MAIN RESPONSIBILITIES:

• Embrace the Company’s safety culture, actively support all safety initiatives, and adhere to defined accountabilities implemented by the Safety Steering and Continuous Improvement teams
• Support, promote, and practice the Company core values, vision, and mission; follow code of ethics, workplace conduct, safety, and other established policies
• Assist with projects and tasks as assigned to support payroll/accounting functions

Payroll Processing/Administration:

• Ensure compliance with federal, state, and local legal requirements, tax regulations, and company policy
• Leverage technology to gain payroll processing efficiencies and accuracy
• Implement processes to build consistent, accurate and reliable payroll practices; make recommendations for enhancements and improvements to processes that create payroll efficiencies, reduce costs, and improve quality of service delivery
• Prepare and update payroll policies and procedures to improve payroll processing capabilities and accuracy
• Supervise collection, protection, confidentiality, and maintenance of payroll information and systems
• Prepare and file weekly, monthly, quarterly and year-end payroll reporting (940, 941, state tax withholding etc.)
• Regularly review, implement and up-date payroll system records
• Oversee issuance of paychecks or electronic transfers to bank accounts according to established payroll cycles
• Oversee and review benefit deductions and reconciliation
• Oversee certified payroll reporting and compliance
• Remit and reconcile federal, state and local government tax payments
• Manage benefit audits (401k, Workers’ Compensation, etc.)
• Prepare 401k contribution payments and ‘true-up’
• Analyze monthly burden calculations and recommend annual burden rate
• Validate/review vacation calculations and balances

Payroll Reconciliation and Accounting:

• Maintain payroll-related general ledger accounts and reconcile within accounting system; resolve any discrepancies
• Assist accounting team with monthly, quarterly, and year-end closing process
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages
• Validate changes in exemptions, insurance coverage, 401K deductions, job titles, transfers, promotions
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, unemployment, and workers’ compensation payments
• Generate year-end W-2 process ensuring accuracy and timeliness
• Reconcile payroll transactions to monthly bank statements using ADRA reconciliation system
• Assist with interim and year-end audit
• Act as subject matter expert; remain updated on payroll laws and regulations

MAIN RESPONSIBILITIES CONTINUED:

Communications/Training:

• Maintain effective communications with corporate and regional personnel regarding payroll issues
• Mentor, coach, train, and support continuous improvement of the payroll team
• Communicate regularly with operations, HR, and accounting functions to review and improve cross-functional impact and data sharing to recommend and implement payroll best practices

Payroll Reconciliation and Accounting:

• Maintain payroll-related general ledger accounts and reconcile within accounting system; resolve any discrepancies
• Assist accounting team with monthly, quarterly, and year-end closing process
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages
• Validate changes in exemptions, insurance coverage, 401K deductions, job titles, transfers, promotions
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, unemployment, and workers’ compensation payments
• Generate year-end W-2 process ensuring accuracy and timeliness
• Reconcile payroll transactions to monthly bank statements using ADRA reconciliation system
• Assist with interim and year-end audit
• Act as subject matter expert; remain updated on payroll laws and regulations