Special Events Associate

at  Carnegie Museums of Pittsburgh

Carnegie Science Center connects science and technology with everyday life through hands-on science fun. Our visitors explore and interact with robots, investigate the wonders of the human body, and discover river science and animals. Plus, they enjoy engaging astronomy shows in a planetarium, live theater shows, sports challenges and a ropes course, a real submarine, a huge model railroad – and movies on Pittsburgh’s biggest screen! In addition to providing valuable scientific experiences, Carnegie Science Center offers outreach programs that serve Pittsburgh’s diverse community. The Science Center is located on Pittsburgh’s North Shore along the banks of the Ohio River and is accessible to persons with disabilities.
This Part-Time position is eligible for many of the Carnegie Museums of Pittsburgh’s Benefits.
Please scroll to the bottom of this page to see information on the starting pay rate.
This is a union position.
The Special Events Associate is responsible for coordinating the setup and takedown of special events, greeting event hosts, answering any questions & facilitating any additional client needs. This position is also responsible for monitoring the progress of events, resolving issues with clients, event vendors and internal support staff as the events occur.

EDUCATION & EXPERIENCE:

• Some college desirable or two years related special events employment experience, including organizing events and other staff.

KNOWLEDGE, SKILLS, ABILITIES:

• Outstanding customer service attitude, flexibility, problem solving abilities.
• Must have strong organizational and interpersonal skills.
• Proven ability to work with clients and a broad diversity of staff and vendors.

PHYSICAL REQUIREMENTS:

• Must have the ability to stand, walk, stoop, bend and move client objects of up to 30 lbs.
• Schedule will be event driven and could include holidays, evenings and weekends.
• Ability to work in various locations and conditions.

• Takes responsibility for acquiring, through meetings, event setup sheets and client discussions all information, knowledge of event arrangements.
• Communicates with clients, vendors, and internal staff in a courteous and sensitive manner, projecting a positive and professional image of Carnegie Museums of Pittsburgh.
• Demonstrates respect and dignity to co-workers and visitors.
• Provides all requested information and assistance to clients and acts to resolve their special requests, problems or concerns to achieve mutual satisfaction.
• Cooperates as a team member with other special events staff to provide seamless customer service to clients.
• Work in collaboration with the Special Events Staff in each facility to maintain necessary paperwork and event administration including arranging and coordinating events within the CMP properties.
• Complete other projects as requested by management.
  The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.
  Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.

• GUIDANCE ON ESSENTIAL FUNCTIONS: The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential. D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.