Specialist, Organization Design and Job Evaluation

at  City of Ottawa

Requisition ID: 12514
Department: Finance and Corporate Services Dept.
Service: Human Resources Services
Branch: HR Programs & Planning Branch
Employment Type: 1 Full-time Permanent
Work Hours: 35.00 hours per week
Affiliation: MPE
Salary Information: $88,335.52 - $111,718.88 annually (2022 rates of pay)
Location: City Hall,110 Laurier Avenue West
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 08/05/2024

JOB SUMMARY

The Organization Design, Job Evaluation and Compensation Governance Unit develops a total rewards strategy to attract, motivate, retain and engage a high performance workforce and contribute to the creation of a thriving workforce at the City of Ottawa, including the design and governance of Organizational Design and Job Evaluation programs and services, and development of Compensation strategy and salary structures, that along with other total rewards elements including: Benefits plan design, Wellness strategy and programs, Employee Recognition programs, and related initiatives defines the employee value proposition and employer branding.

You are responsible for:

• Leading the planning, design, development and implementation of job evaluation programs, systems, materials and related initiatives that meet business needs, promote internal equity, are compliant with pay equity legislation, and are integrated with related HR programs and solutions to support a thriving workforce.
• Utilizing innovative and collaborative approaches to providing expert JE advice and interpretation regarding the application of JE plans and related guidelines to meet the changing needs of clients and work environment at the City.
• Providing expert organizational design process and structure advice, and recommending options to integrate and align the business strategy, processes, systems, technologies, culture and people within various organizational models.
• Evaluating the effectiveness of JE plans and OD/JE programs and making recommendations to HR management for industry-leading innovation and improvements, including utilizing data analytics to identify trends and provide insights to ensure optimal value of HR programs.
• Leading and coordinating management and joint union-management job evaluation committees and referee processes; serving as a management representative or technical advisor as required; managing relationships with union representatives on OD/JE matters; and developing information and training materials to promote understanding and acceptance of outcomes.
• Working collaboratively with HR partners to identify creative solutions and resolve OD/JE-related issues.
• Participating in and providing input to the development of the overall total rewards strategy for the City of Ottawa, as a member of the Total Rewards team.

In this specialist role, you lead one of the following focus areas:

• the governance of job evaluation and organizational design services across the City, by supporting the OD/JE Consultants who provide advice and consultation to clients on job analysis, design and evaluation to meet unique business needs, and on organizational design issues to improve organizational effectiveness; or
• the design, development and implementation of job evaluation plans and systems for exempt and unionized groups in both provincial and federal jurisdictions, that reflect the values and culture of the City.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Human Resources, Business Administration, Public Administration or related field
Minimum of 5 years of related experience in providing Human Resources services including job analysis, job evaluation and organization design consulting, and job evaluation plan development, as well as project management experience

KNOWLEDGE

• Job evaluation methodologies, programs and practices
• Organizational design concepts and principles
• Pay Equity and Employment Standards legislation
• Compensation and salary administration principles and practices
• Research and statistical analysis
• HR principles, programs and industry best practices in unionized work environments
• Sound understanding of municipal operations, administrative procedures, departmental business requirements and organizational structures within the City of Ottawa
• Microsoft Office Suite and HR systems such as SAP
• Knowledge of applicable health and safety legislation, including the rights and duties of workers

COMPETENCIES, SKILLS AND ABILITIES

• Demonstrates the City’s core values of integrity, transparency, impartiality, respect and accountability at work
• Excellent interpersonal skills and the ability to interact cooperatively, effectively and efficiently with staff and the public as required
• Ability to lead and work collaboratively in a team environment to achieve corporate, departmental and branch goals
• Demonstrates tact, diplomacy and discretion, and maintains strict confidentiality
• Highly organized with the ability to prioritize, set schedules, meet deadlines, handle multiple projects/activities and competing demands, and deliver results in a changing work environment
• Ability to work collaboratively and build rapport with others, with effective consultation, facilitation and influencing skills
• Performs effectively in a multi-disciplinary work environment by demonstrating professionalism, initiative and enthusiasm for each assignment
• Ability to understand client/business needs, conduct research, gather and analyze complex information/data, develop innovative solutions based on results, and effectively present recommendations
• Creative problem solving skills with a focus on changing environments, continuous improvement, new approaches and enhancing the client experience
• Excellent written and verbal communication and negotiation skills
• Proficiency at an intermediate/advanced level in MS Office to support the production of documents, spreadsheets, reports and presentations
• Project management, planning and organizational skills
• Supervisory and coaching skills

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
  We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
  The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
  Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
  The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
  Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

You are responsible for:

• Leading the planning, design, development and implementation of job evaluation programs, systems, materials and related initiatives that meet business needs, promote internal equity, are compliant with pay equity legislation, and are integrated with related HR programs and solutions to support a thriving workforce.
• Utilizing innovative and collaborative approaches to providing expert JE advice and interpretation regarding the application of JE plans and related guidelines to meet the changing needs of clients and work environment at the City.
• Providing expert organizational design process and structure advice, and recommending options to integrate and align the business strategy, processes, systems, technologies, culture and people within various organizational models.
• Evaluating the effectiveness of JE plans and OD/JE programs and making recommendations to HR management for industry-leading innovation and improvements, including utilizing data analytics to identify trends and provide insights to ensure optimal value of HR programs.
• Leading and coordinating management and joint union-management job evaluation committees and referee processes; serving as a management representative or technical advisor as required; managing relationships with union representatives on OD/JE matters; and developing information and training materials to promote understanding and acceptance of outcomes.
• Working collaboratively with HR partners to identify creative solutions and resolve OD/JE-related issues.
• Participating in and providing input to the development of the overall total rewards strategy for the City of Ottawa, as a member of the Total Rewards team

In this specialist role, you lead one of the following focus areas:

• the governance of job evaluation and organizational design services across the City, by supporting the OD/JE Consultants who provide advice and consultation to clients on job analysis, design and evaluation to meet unique business needs, and on organizational design issues to improve organizational effectiveness; or
• the design, development and implementation of job evaluation plans and systems for exempt and unionized groups in both provincial and federal jurisdictions, that reflect the values and culture of the City