Spooner Office Manager

at  University of WisconsinMadison

JOB SUMMARY:

Serves as point person for the office at the Spooner Agricultural Research Station and Area Extension Agriculture Agent. Will direct inquiries to appropriate staff or answer basic questions related to the educational opportunities that are offered by the Spooner Agricultural Research Station or Extension. Duties include, but are not limited to, the processing of invoices, payment of vouchers, handling bills and verification of all accounting records in accordance with university policies and practices. Reviews invoices from vendors and contract service providers and submits to department head for approval of payment; notifies of discrepancies; and codes to appropriate funds. Helps maintain the station website and social media presence in coordination with the Station Superintendent and Extension Agricultural Agent. Assists in organization, promotion and preparation for outreach activities sponsored by the Agricultural Research Station and Extension Agricultural Agent staff.
The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism, and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all.

EDUCATION:

Preferred
H.S. Diploma

QUALIFICATIONS:

• Experience performing office management support. Please describe the activities performed; e.g., receptionist, processing invoices, performing social media outreach, etc.
• Experience working with Microsoft Office and Quickbooks software. Please indicate the type of documents and/or activities you performed utilizing the software; e.g. creating letters, processing invoices, maintaining accounting records, etc.

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 10% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 20% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 35% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 5% Assists with the collection and processing of research samples and data.