Sr. Manager

at  Thermo Fisher Scientific

What You Will Do:

• Ensure that the flight crew is prepared with flight schedule and trip sheets.
• Track all flights to watch and prepare for arrival time. Arranges and re-arranges hotel, ground transportation and logistics for flight crew, passengers, and CEO.
• Handles the partnership with Trip Support on international trips for permits, takeoff and landing slots, customs notifications.
• Keep aviation forms, crew passports and visa’s current & up to date.
• Runs flight crew’s monthly expense forms and process. Builds end of month travel & expense reports.
• Builds and updates international trip book for international flights.
• Ensures that flight crew training schedules and records are current.
• Partners with corporate administrative professionals to understand needs of their executive.
• Performs general office duties including phone coverage, invoice processing, filing, ordering supplies and ensures the workflow of the office runs smoothly.

Partners to support broad projects for the Aviation Department

• Completes all other position-related duties as assigned or requested.

Education:

• High School diploma required; BA/BS preferred

How You Will Get Here:

• 5+ years experience supporting senior leaders in a large multi-national company; aviation experience required.
• Experienced in handling global travel schedules with multiple locations and time zones.
• Experience working with FBOs and Private Charter Companies.
• Able to manage last minute flight changes, travel accommodations and ground transportation. May be required to manage changes during non-standard business hours.
• Experienced in independently prioritizing multiple, concurrent tasks and meeting rigid deadlines.
• Excellent attention to detail.
• Ability to maintain strict confidentiality.
• Strong problem-solving skills to solve administrative issues.
• Positive, “can-do” demeanor.
• Able to learn the leaders’ primary business objectives, and through this understanding can anticipate administrative needs of the leader.
• Proficient in spreadsheet & email software such as MS Word, Excel, Outlook, and general MS Windows operations.
• Demonstrates and drives the Thermo Fisher values – Integrity, Intensity, Innovation, and Involvement (4i Values).

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!
Explore Location

• Ensure that the flight crew is prepared with flight schedule and trip sheets.
• Track all flights to watch and prepare for arrival time. Arranges and re-arranges hotel, ground transportation and logistics for flight crew, passengers, and CEO.
• Handles the partnership with Trip Support on international trips for permits, takeoff and landing slots, customs notifications.
• Keep aviation forms, crew passports and visa’s current & up to date.
• Runs flight crew’s monthly expense forms and process. Builds end of month travel & expense reports.
• Builds and updates international trip book for international flights.
• Ensures that flight crew training schedules and records are current.
• Partners with corporate administrative professionals to understand needs of their executive.
• Performs general office duties including phone coverage, invoice processing, filing, ordering supplies and ensures the workflow of the office runs smoothly